Facilities Assistant - Part Time

Quality Personnel; England; On-site; GBP 20,000 - 25,000; Part time

Job summary

A leading staffing agency is seeking a Facilities Assistant for a three-month temporary position. The role involves supporting day-to-day operations, including reception duties, vehicle fleet administration, and managing health & safety records. Ideal candidates will have strong organisational skills and experience in facilities or administrative support. This position is fully office-based in England.

Qualifications

• Excellent organisational skills required.
• Attention to detail and proactive approach to problem-solving needed.
• Experience in facilities or administrative support is advantageous.

Responsibilities

• Provide cover at reception when volunteers are unavailable.
• Manage vehicle bookings, mileage logs, and services.
• Assist with monitoring and reporting health & safety activities.
• Process purchase requisitions and monitor supplies.
• Prepare meeting rooms for VIP visits.

Skills

Organisational skills

Attention to detail

Problem-solving

Job description

Start Date: Monday, 24th November 2025

Contract: 3 months (temporary)

Hours: 9:30am - 2:30pm, Monday to Friday

Location: Fully office-based

Are you a practical, organised individual who enjoys keeping things running smoothly behind the scenes? We're looking for a friendly and reliable Facilities Assistant to join our team for a three-month temporary position, supporting the day-to-day operations of our office and ensuring a safe, well-organised working environment.

Key Responsibilities

Reception Support

• Provide cover at reception when volunteers are unavailable.
• Coordinate the volunteer rota and assist with volunteer training.

Vehicle Fleet Administration

• Manage vehicle bookings, mileage logs, MOTs, services, and insurance records.
• Organise regular cleaning and safety checks.

Health & Safety

• Assist with monitoring and reporting activities.
• Maintain risk assessment records and ensure First Aid kits are regularly replenished.

Stock & Supplies

• Process purchase requisitions and orders.
• Monitor and replenish stationery, uniforms, and merchandise supplies.

General Administration

• Organise merchandise dispatches and event equipment sign-out.
• Prepare meeting rooms for VIP visits and arrange refreshments.
• Handle incoming and outgoing post, including franking and collections.

Other Duties

• Provide ad hoc support to ensure smooth day-to-day operations.
• Occasionally lift and move boxes or stock (handling aids provided for larger items).

About You

You'll bring excellent organisational skills, attention to detail, and a proactive approach to problem-solving. You'll be comfortable managing multiple priorities, working independently, and supporting colleagues across a range of tasks. Experience in facilities or administrative support would be an advantage.

Quality Personnel acting as an Employment Agency & Business (rated as one of the top 3 Agencies in Milton Keynes for the 6th year running!).

Please note due to the volume of applications we receive you will only be contacted if we are progressing your application.