Facilities Assistant (111123-1225)

University of Warwick; Coventry; On-site; GBP 24,000 - 28,000; Full time

Job summary

A leading UK university is seeking a proactive Facilities Assistant to support the maintenance of high-quality infrastructure. This role combines operational facilities maintenance and administrative tasks, making it ideal for candidates with a positive, self-motivated approach. Responsibilities include moving furniture and ensuring flexible working hours around events. Additional perks include generous parental leave, onsite childcare, and opportunities for professional development.

Benefits

Attractive pension scheme

26 days holiday plus University Christmas closure

Generous parental/adoption leave policy

Onsite childcare facilities

Excellent learning and development opportunities

Qualifications

• Proactive and positive approach to work in a fast-paced environment.
• Ability to handle physical tasks like moving furniture.
• Flexibility in start and finish times for events.

Responsibilities

• Support WBS team with operational facilities maintenance.
• Assist with administrative tasks in the Facilities team.

Skills

Proactive

Self-motivated

Enthusiastic

Physical stamina

Job description

About The Role

For informal enquiries, please contact Hilkka Armston (Facilities Co-ordinator) at [e-mail].
This is an exciting opportunity to enhance your buildings and facilities maintenance experience in a key role at a leading Business School. As an important member of the WBS Facilities Team, reporting directly to the Facilities Coordinator, you will help support the WBS strategy and vision by delivering and promoting the maintenance of high-quality infrastructure and facilities. This role involves a combination of operational facilities maintenance and administrative tasks, so may be best suited to applicants with experience in both areas.

About You

This is a busy role in a fast-paced environment. You will need to be proactive, positive, self-motivated and enthusiastic, with a real can-do approach to work.
Please be aware that this role includes a physical element which will entail, for example, the moving of furniture and materials around and between buildings.
Please also be aware that this role occasionally calls for flexibility of start and finish times to cover preparation for events and teaching activities.

About The Department

Warwick Business School (WBS) is a place where big ideas meet real impact. We’re part of a world-class university, but we’re more than just our reputation. For nearly 60 years, we’ve been helping people turn ambition into action, equipping them to make a real difference in the world.
Please view our online brochure, specifically created for candidates, to gain further insight into working at Warwick Business School.

About Us

We were the first UK business school to achieve triple accreditation (EQUIS, AMBA, AACSB), and our programmes consistently rank among the best - view all of our rankings here.
But what really sets us apart is how it feels to be here. We’re down to earth, collaborative, and proud to create a place where staff, students and alumni feel at home. We want your time here to be as inspiring as it is rewarding, with the support, trust, and opportunities you need to grow both professionally and personally.

Our Vision

The world needs smart ideas, and the leaders who can bring them to life. Those ideas only matter if they can be put into practice. Our vision is simple: to shape the people and ideas that will define what comes next and ensure they have everything they need to make it happen.

Change Makers

• See the bigger picture. They think beyond themselves, seek out different perspectives, and consider the ripple effect of their actions.


• Challenge the norm. They question the status quo and look for better ways to make a difference.


• Have the drive to deliver. They don’t just imagine change; they put in the work to make it happen.

Our CORE Values

• Curiosity. We challenge, explore, and create to build a better future.


• Openness. We welcome ideas, feedback, and change to keep moving forward.


• Restlessness. We’re never content to stand still; we keep striving for more.


• Excellence. We hold ourselves to the highest standards in everything we do.

About The University

We are a world‑leading research‑intensive university founded in 1965. We are ranked 106th in the world and 8th in the UK.* Additionally, 92% of our research is rated world‑leading or internationally excellent.**
Find out more about us at warwick.ac.uk/about/.

• World University Ranking 2024, Guardian University Guide 2025


• Research Excellence Framework 2021

How to Apply

CLOSING DEADLINE: Thursday 1st January 2026 at 11:55pm (UK Time).

To apply, please click "Apply" below and submit an application form by the closing deadline. You will be asked to include a CV and a cover letter.

Your CV Should Include

• Your education and employment history (including your most recent employment).


• Any other relevant experience (e.g. volunteering, extracurricular, etc.).

Your Cover Letter Should Explain

• Your motivations for applying to the role.


• Using examples, how you meet the essential and desirable criteria detailed in the job description (PDF attached below).

All essential criteria must be met by candidates who are invited to interview.

You are welcome to include details of any career breaks (e.g. parental leave, caring responsibilities, sick leave).

For guidance on writing a cover letter, see here.

• Interview Date: To be confirmed


• Start Date: To be confirmed

Please note application forms must be submitted before the stated deadline - you will not be able to submit after 23:55 (even if you opened the form earlier). Only applications submitted via our official careers portal (warwick-careers.tal.net) will be considered.

What we Offer

• An attractive pension scheme.


• 26 days holiday plus University Christmas closure.


• Generous parental/adoption leave policy.


• Onsite childcare facilities.


• Excellent learning and development opportunities.

We recognise the importance of a healthy work/life balance and offer access to flexible working arrangements. For more information, see here.
We are proud to be a Living Wage employer.

Our Commitment to Inclusion

Equality, Diversity, & Inclusion

Warwick is committed to fostering a diverse, inclusive and respectful community where everyone can thrive. We welcome applications from all backgrounds, cultures, and communities, and actively encourage candidates from underrepresented groups to apply.

Find out more about our Social Inclusion work at Warwick.

Find out more about our awards and accreditations.

We are also one of the six founder institutions of the EUTOPIA European University Alliance.

Safeguarding & DBS

The University of Warwick is committed to safeguarding and promoting the welfare of all those we work with.

• Roles involving regulated activity are subject to a Disclosure and Barring Service (DBS) check at the appropriate level, in line with the DBS Code of Practice.


• The University will ensure that anyone subject to a barring order does not undertake any work with the barred group (children and/or adults).


• All employees, volunteers, and partners are expected to share our commitment to safeguarding.

Rehabilitation of Ex-Offenders

The University will not discriminate against applicants who make a disclosure relating to a conviction. Disclosures at application stage are only visible to the DBS team, not to hiring panels. This ensures fairness and removes bias from the shortlisting process.

Job Description

JD Facilities Assistant (111123) – 241KB Opens in a new window.

Right to Work in the UK

We wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government Website to see if you are eligible to obtain the right to work in the UK through one of the other UK immigration routes before you make your application.