Facilities Assistant

Maersk; Maidenhead; On-site; GBP 20,000 - 25,000; Part time

Job summary

A global logistics company is seeking a part-time Facilities Assistant to support the efficient operation of their Maidenhead office. Responsibilities include administrative support, reception coverage, and facilities tracking. Ideal candidates will have strong organizational skills and proficiency in Microsoft Excel. Flexibility for overtime is possible on occasion.

Qualifications

• High proficiency in Microsoft Office, especially Excel.
• Strong organizational and communication skills.
• Ability to multitask and prioritize effectively.

Responsibilities

• Provide general administrative support to the Facilities Manager.
• Cover reception duties and greet visitors.
• Maintain Excel spreadsheets for facility tracking and reports.
• Assist in coordinating repairs and services.

Skills

Microsoft Excel

Organizational skills

Communication skills

Multitasking

Tools

Microsoft PowerPoint

Microsoft Teams

Job description

Introduction to Maersk

A.P. Moller - Maersk is an integrated container logistics company that is responsible for moving 20% of global trade every year. With a dedicated team of over 100,000 employees across 130 countries, we go all the way to connect and simplify global trade, and help our customers grow and thrive. Maersk’s vision is to be the global integrator of logistics, connecting and simplifying customers’ supply chains.

We offer

This is an extremely exciting time to join a growing and dynamic team that solves some of the toughest problems in the industry and builds the future of supply chain & logistics. Maersk’s Technology organization offers a unique opportunity to impact global trade via the largest container shipping company in the world. We are a growing team of more than 30 nationalities. We focus on our people and the right candidate will have broad possibilities to further develop competencies in an environment characterized by change and continuous progress.

• We operate in a fast-paced environment utilizing modern technologies and bias toward action.
• We value customer outcomes and are passionate about using technology to solve problems.
• We are a diverse team with colleagues from different backgrounds and cultures.
• We offer the freedom, and responsibility, to shape the setup and the processes we use in our community.
• We support continuous learning, including through conferences, workshops and meetups.

Job Summary

The Facilities Assistant supports the Facilities Manager in ensuring the efficient operation and maintenance of the building and its services. This role includes administrative support, reception cover, Excel-based tracking, and assistance with meetings and events coordination.

Key Responsibilities

• Provide general administrative support to the Facilities Manager.
• Cover reception duties, including greeting visitors, answering and directing phone calls, and handling general inquiries.
• Maintain and update Excel spreadsheets to track maintenance schedules, inventory, service requests, and contractor details.
• Assist in coordinating repairs, maintenance, and cleaning services with contractors and suppliers.
• Support health and safety compliance by monitoring and reporting facility-related issues.
• Help manage office supplies and equipment.
• Assist with the setup, coordination, and support of meetings and events, including room bookings, equipment preparation, and liaising with attendees and vendors.
• Perform ad hoc tasks related to the smooth running of the facilities and office environment.

Skills & Qualifications

• High level of proficiency in Microsoft packages, Excel essential, Power Point advantageous and basic office software to include Teams.
• Strong organizational and communication skills.
• Ability to multitask and prioritize workload effectively.
• Previous experience in facilities management, office administration, or event support preferred.
• Friendly and professional demeanour suitable for reception and customer-facing roles.

NOTE: This role is part-time, 3 days, Tuesday, Wednesday & Thursday (9am to 5pm), with some flexibility for paid overtime in normal working hours.

The role is office based at Maidenhead.

Maersk is committed to a diverse and inclusive workplace

Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process.

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