Facilities Assistant

Friends of the Earth; City Of London; On-site; GBP 19,000 - 22,000; Part time

Job summary

A prominent environmental organization in London seeks a Facilities Assistant to manage day-to-day support at the office. The role involves ensuring efficient facilities management and a focus on customer service, alongside coordinating with suppliers to deliver value. Candidates should have excellent organizational skills, a good understanding of health and safety, and proficiency in MS Office. This part-time position offers a fixed-term contract with a competitive salary and an opportunity for a good work-life balance.

Benefits

4-day working week with no loss of pay

Excellent learning and development opportunities

Vibrant organisational culture

Qualifications

• Ability to coordinate and prioritize workloads to meet deadlines.
• Experience with manual handling is advantageous.
• Willingness to learn new systems and processes.

Responsibilities

• Provide day-to-day support at the London Office.
• Manage facilities and ensure customer-focused service.
• Liaise with management companies and suppliers.

Skills

Good understanding of facilities management

Good organisational skills

Knowledge of Health and Safety

Ability to conduct risk assessments

Proficient in MS Office applications

Proactive approach

Ability to work independently

Ability to manage deadlines

Understanding environmental issues

Tools

MS Word

MS Excel

MS Outlook

Job description

Contract Type Fixed Term Salary London £29,747 - £31,841 per annum (Full Time Equivalent), pro rata to 20 hours per week £19,831 - £21,227 per annum. Job Description

Hours : Part time (20 hours over 4 days), 8am to 1pm, Monday-Thursday

Contract Type : 12 months fixed term contract, subject to funding

Location : Based in our London office, in Stockwell.

The role :

As our Facilities Assistant, you will provide day-to-day in person support at our London Office.

You will ensure an efficient, effective and customer-focused facilities management and Health and Safety service. In addition to our London office, you will remotely support other Friends of the Earth offices as required, and act in absence of the Health, Safety & Facilities Manager in times of emergency.

We are tenants in all our offices and use a range of contracted third party suppliers, so a key part of the role is liaison with management companies and good supplier management to ensure we get the right job done and deliver good value for our supporters who fund our work.

This role is very customer-service focused, working on projects of all sizes, as well as being part of our Service Desk team. This is a rewarding and varied role, being flexible will be key, as no two days are the same.

Key Skills and Attributes :

• Good understanding of facilities management
• Good organisational skills including ability to coordinate and prioritise workloads to meet deadlines
• Knowledge of Health and Safety of workplace and manual handling experience
• Ability to conduct risk assessments and implement risk controls
• Proficient in MS Office applications e.g. MS Word, MS Excel, MS Outlook
• Have a proactive approach to dealing with issues and willing to learn new systems and processes
• Ability to work on your own initiative with limited supervision
• Ability to work under pressure and manage deadlines and conflicting priorities
• Understanding of the environmental issues that affect and inform facilities management.

Special working conditions

• This role is required to work fixed hours in the London Office, due to the specific job requirements
• Travelling to other offices in the UK region is occasionally required
• Occasional travel outside of working hours will be expected

About the team

Working closely with the Health, Safety and Facilities Manager, you will be part of our vital Infrastructure Services team, sitting within the Finance and Operations Directorate.

The Infrastructure Services team is responsible for the physical and virtual platform we use to do our work, from physical premises to our network, servers and Service Desk for support issues.

For more information, please read the attached job description.

Closing date : Sunday 30th November 2025 (23 : 59)

Please note we only accept applications via the Friends of the Earth Application System.

We offer a competitive range of benefits, good work / life balance including a 4-day working week with no loss of pay, excellent learning and development opportunities and a vibrant organisational culture.

Our staff body is currently under-representative of People of Colour, LGBTQIA+ people and people with long term conditions or impairments. We are committed to eroding these historic barriers, so as to create a movement in which people from all walks of life see themselves in, and so we particularly encourage you to apply if you belong to one of these groups or sit at multiple intersections of disadvantage. We are committed to the Disability Confident standard and will guarantee an interview to any candidates who declare a disability and who meet the essential criteria for the role.

Friends of the Earth staff who publicly represent Friends of the Earth (including all campaigners) are not allowed to also represent a political party. This is to ensure that there can be no confusion in the minds of the public about Friends of the Earth's party-political independence. Affected staff should also seek permission from the Senior Management Team if they wish to hold a non-public facing official role in a political party. If this is an issue, please do raise this with us as soon as possible.

Friends of the Earth is an international community dedicated to protecting the natural world and the wellbeing of everyone in it. We lead campaigns, provide resources and information, and drive real solutions to the environmental problems facing us all.