Facilities And Purchasing Manager

Jacob Thomas Associates; Rugby; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

A leading manufacturing firm in Rugby is seeking a Facilities and Purchasing Manager to oversee facilities management and purchasing processes. The role demands strong project management skills and knowledge of supply chain operations, particularly in the automotive sector. Benefits include a competitive salary, car allowance, and hybrid working options.

Benefits

£7.5k/pa car allowance

£2.5k/pa performance-based bonus

25 days holiday + bank holiday

Pension contribution up to 12%

Life assurance

BUPA healthcare

Staff discount

Electric vehicle salary sacrifice program

Qualifications

• Detailed knowledge of how Supply Chains operate.
• Project Management skills.
• Ability to collaborate with colleagues, suppliers, and contractors.
• Knowledge and experience in the Automotive industry.
• Comfortable with travel, estimated around 3 visits to each site per year.

Responsibilities

• Develop and maintain PPM schedules for all sites.
• Coordinate day-to-day facilities operations.
• Manage relationships with third-party contractors and suppliers.
• Lead facility-related projects.
• Manage the purchasing process for facilities.
• Maintain records of purchase orders and contracts.
• Monitor supplier performance and address issues.
• Provide updates and reports to management.

Skills

Detailed knowledge of Supply Chain operations

Project Management skills

Ability to collaborate with colleagues, suppliers and contractors

Knowledge and experience in the Automotive industry

Job description

Overview

Job Title: Facilities and Purchasing Manager

Salary: £40,000 - £45,000 per annum plus benefits

Shift: Monday - Friday (2 days hybrid)

Location: Rugby, Warwickshire

Our client, a leading manufacturer and distributor of products for the automotive and commercial vehicle sectors, is seeking a dedicated Facilities and Purchasing Manager to join their supply chain team. The successful candidate will be responsible for ensuring safe, compliant, and cost effective facilities management across all supply chain sites, while delivering robust purchasing processes that support business continuity and value for money. Success in the role will be measured by operational reliability, budget control, supplier performance, and adherence to regulatory standards.

Benefits

• £7.5k/pa car allowance
• £2.5k/pa performance based bonus
• 25 days holiday + bank holiday
• Pension - 3% employee and 5% employer. Company contribute up to 12% based on employee contribution
• Life assurance X3 salary if not in pension scheme, X4 pensionable pay if in pension scheme
• BUPA healthcare
• Staff discount
• Electric vehicle salary sacrifice program

The Role

• Develop, implement, and maintain comprehensive Planned Preventative Maintenance (PPM) schedules for all sites, ensuring all building systems, material handling equipment (forklifts, dock levellers), bay doors, and racking systems are routinely inspected and serviced
• Coordinate day to day facilities operations, including managing service contracts, scheduling routine maintenance, and overseeing repairs to minimise downtime and disruptions
• Manage relationships with third-party contractors and suppliers, overseeing contract performance, quality of work, and timely delivery of services. Negotiate service agreements to secure cost-effective solutions without compromising quality
• Lead and coordinate any facility related projects, such as refurbishments, upgrades, or equipment replacements, liaising with stakeholders and managing timelines and budgets
• Develop and maintain risk assessments related to facilities and equipment, implementing mitigation plans to ensure business continuity and minimise operational risks
• Serve as the primary contact for all facility related emergencies or urgent maintenance issues, coordinating rapid response and resolution to minimise impact on operations
• Manage the purchasing process for facilities and operational requirements, ensuring purchase orders (POs) are raised accurately, approved timely, and tracked through to delivery and payment
• Collaborate with operational teams to identify purchasing needs, specifications, and priorities to ensure timely and cost effective procurement of goods and services
• Support supplier sourcing activities, including identifying potential vendors, issuing requests for quotations, evaluating costs, and assisting with tender processes as required
• Assist in negotiating terms and conditions with suppliers and contractors, focusing on value, quality, and delivery performance
• Maintain comprehensive records of purchase orders, contracts, supplier agreements, and procurement documentation to ensure transparency and audit readiness
• Work closely with the finance department to reconcile invoices, resolve discrepancies, and ensure accurate financial reporting of purchasing activities
• Monitor supplier performance through regular review and feedback, addressing any issues related to delivery delays, quality concerns, or contractual compliance
• Act as a liaison between the Operations Services Manager, operational managers, finance teams, external suppliers, and contractors, ensuring clear communication and alignment of expectations
• Provide regular updates and reports to management on facilities and purchasing status, risks, and improvement initiatives
• Facilitate effective collaboration and problem solving across teams to resolve operational challenges related to facilities and procurement
• Lead continuous improvement initiatives to enhance facilities management processes, procurement efficiency, and supplier relationship management

Ideal Candidate

• Detailed knowledge of how Supply Chains operations
• Project Management skills
• Ability to collaborate with colleagues, suppliers and contractors
• Knowledge and experience in the Automotive industry
• Comfortable with requirement to travel, estimated around 3 visits to each site per year

Application

If you are interested in this opportunity please apply directly through this website or call Jacob Thomas Associates