Facilities Administrator

jobs.jerseyeveningpost.com-job boards; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A client in the UK is looking for a Facilities Administrator to support operations and ensure efficient facility management. The role involves a mix of administrative tasks, health and safety compliance, and contributing to business continuity and social initiatives. Ideal candidates will have relevant qualifications and effective communication skills in a supportive working environment.

Benefits

Private medical insurance

Occupational pension plan

Professional development support

Qualifications

• Strong team player with problem-solving skills.
• Ability to manage multiple tasks effectively.
• Previous experience in a similar role with attention to detail.

Responsibilities

• Perform general facilities administration and support.
• Liaise with contractors and manage health and safety compliance.
• Assist with business continuity planning and company social events.

Skills

Problem-solving

Communication

Interpersonal skills

Education

Relevant qualifications (Fire Marshal, First Aid)

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Our client is seeking a Facilities Administrator, on a permanent basis,to support the Facilities Officer in Jersey. This role involves a range of administrative and operational duties to ensure the efficient running of facilities, including document management, front-of-house services, contractor liaison, and health and safety compliance. The position also includes involvement in business continuity planning, environmental services, and company social events.

Job Duties:

• Handle scanning, filing, and archiving tasks.
• Assist with annual and ad-hoc retention and data destruction projects.
• Perform general facilities administration, including updating trackers, invoice management, and stationery stock control.
• Maintain internal authorised signatory lists.
• Undertake front-of-house duties, including visitor and hospitality services, meeting room bookings, and mailroom tasks.
• Liaise with third parties and contractors, including couriers.
• Fulfil health and safety policy duties and maintain relevant qualifications.
• Participate in business continuity planning activities.
• Support company social events as an active member of the Social Committee.
• Assist with business operations and marketing events.
• Carry out general office maintenance, environmental services, waste management, and recycling tasks.
• Provide additional support and perform any other duties as required.

Job Requirements:

• Adaptable, with a willingness to learn new skills.
• Strong team player committed to providing quality support services.
• Ability to manage multiple tasks effectively and respond to ad-hoc requests.
• Problem-solving skills and the ability to resolve queries efficiently.
• Good communication and interpersonal skills.
• Relevant qualifications, including Fire Marshal and First Aid (or willingness to obtain).
• Proficiency in Microsoft Excel, Word, and Outlook.
• General maintenance skills.
• Clean driving licence.
• Previous experience in a similar role, demonstrating accuracy, attention to detail, confidentiality, and adherence to internal policies and procedures.

What You'll Love:

This role offers a supportive working environment with opportunities for professional growth. Our client provides a competitive benefits package, including private medical insurance, an occupational pension plan, and professional development support. You will be an integral part of the facilities team, contributing to essential business functions and social initiatives.

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