Facilities Administrator

Brown & Co; Newcastle upon Tyne; On-site; GBP 20,000 - 25,000; Part time

Benefits offered by this job

Access to wellbeing initiatives

Employee Assistance Programme

Health cash plan with a 24/7 GP service line

Discounted car parking

Job summary

A local science centre in Newcastle upon Tyne is seeking a Facilities Administrator for a part-time position (18 hours per week) to provide essential support to the Facilities team. Responsibilities include managing contractor Health and Safety information and assisting visitors at reception. Ideal candidates will have strong organisational and IT skills, be self-motivated, and capable of working independently or with a team. This role offers a supportive work environment and various wellbeing benefits.

Qualifications

• Strong organisational and IT skills, particularly in Office 365 or similar.
• Excellent communication and self-motivation.
• Ability to work independently and as part of a team.

Responsibilities

• Support Facilities team with administrative tasks.
• Manage Health and Safety information for contractors.
• Assist visitors and support tenants at the reception.

Skills

Organisational skills

Communication skills

IT skills in Office 365

Job description

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Facilities Administrator

Hours: Part time (18 hours per week Thursday and Friday) permanent

The International Centre for Life is a thriving science hub in the heart of Newcastle. Its purpose is to inspire everyone to explore and enjoy science and to provide a world class science hub where life enhancing engagement, research and clinical treatment can thrive. Life is home to NHS clinics as well as scientists and researchers from Newcastle University. Life Science Centre is at the heart of this ‘circle of science’ and aspires to be most accessible and inclusive visitor attraction in the UK. It has an international reputation for its work in sensory engagement.

We are looking for a well organised and confident administrator to support our Facilities team. You will provide essential administrative support including helping to manage contractor Health and Safety information, keeping the reactive helpdesk systems up to date, and ensuring documents are organised and available to the team on the Property Management SharePoint site.

You will be based at Biomedicine West reception, and your role includes some reception duties such as welcoming and assisting visitors and supporting tenants in the building.

You will have strong organisational and IT skills in Office 365 or similar, be a good communicator, self-motivated, and be comfortable working independently or as part of a team. Experience in administration or facilities work is desirable but not essential.

Life is a welcoming and friendly place to work. We offer a range of benefits to support your wellbeing, including access to wellbeing initiatives, an Employee Assistance Programme, a health cash plan with a 24/7 GP service line, and discounted car parking in the centre of Newcastle.

The successful applicant will be subject to a DBS check. Details of our DBS policy are available on request. For further information regarding this post, please refer to the job description and person specification on our website.

To apply for this vacancy, please complete the online application form which can be accessed from our website at https://www.life.org.uk/join-the-team/ by 8 February 2026.

Interviews will be held on the 17 February.

The International Centre for Life is an equal opportunities employer. Life has achieved Maintaining Excellence accreditation under the North East Better Health at Work Scheme.