Facilities Administrator

JAM IT Consultancy Ltd; Bracknell; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic consultancy company in Bracknell is seeking a Facilities Administrator to coordinate maintenance tasks and liaise with service providers. The role demands strong communication skills and attention to detail. Ideal candidates will have experience in facilities management and be able to manage multiple priorities effectively. This is a fantastic opportunity to make a direct impact in a well-established organisation.

Qualifications

• Previous experience in Facilities Administration or similar role.
• Comfortable liaising with external contractors and coordinating service providers.
• Able to prioritise tasks and manage time effectively.

Responsibilities

• Schedule and manage building maintenance tasks and facilities-related appointments.
• Liaise with external contractors and service providers to ensure high-quality service.
• Maintain accurate facilities records and documentation.

Skills

Strong verbal and written communication skills

Highly organised with good attention to detail

Proactive and dependable team player

Job description

Overview

Responsibilities and requirements for a Facilities Administrator role.

Responsibilities

• Schedule and manage building maintenance tasks and facilities-related appointments.
• Liaise with external contractors and service providers (e.g. cleaning, heating, electrical, water treatment) to ensure high-quality service aligned with SLAs.
• Review and improve facilities-related policies and procedures for Radius Court.
• Ensure legal and efficient waste management and recycling practices are in place.
• Obtain necessary permissions from local authorities for all facility-related activities.

Contracts & Invoicing

• Arrange service and maintenance contracts for building operations.
• Obtain competitive quotes and ensure purchasing processes are followed.
• Raise purchase orders and validate invoices for accuracy.
• Ensure all fire, first aid, and emergency equipment is maintained and compliant.
• Organise fire drills, first aid and fire warden training.
• Monitor and report on H&S activities to ensure continued compliance.

Administration & Reporting

• Maintain accurate facilities records and documentation.
• Produce reports and support broader administrative functions as required.

Experience Required

• Previous experience in a Facilities Administration or similar role.
• Comfortable liaising with external contractors and coordinating service providers.
• Strong verbal and written communication skills.
• Highly organised with good attention to detail.
• Able to prioritise tasks and manage time effectively.
• A proactive and dependable team player.

This is a fantastic opportunity to join a dynamic and well-established organisation where your attention to detail and coordination skills will make a direct impact.

To apply or find out more, please contact the team at JAM Management Consultancy.