Facilities Admin | Start ASAP | Gravesend | Temp to Perm

Office Angels; Gravesend; On-site; GBP 40,000 - 60,000; Part time

Job summary

A reputable employment agency in Gravesend is seeking a cheerful and professional Facilities Administrator to join their dynamic team. This role involves managing facilities administration, coordinating contractors, and ensuring smooth operations. Ideal candidates will have strong organisational skills, excellent communication abilities, and familiarity with facilities management software. Competitive hourly pay and amazing benefits, including weekly pay and annual leave, are offered.

Benefits

Weekly Pay

Up to 28 days annual leave

Access to free eyecare vouchers

Temp of the Month awards

Mobile-friendly timesheets

Discount schemes

Access to Well-being platforms

Qualifications

• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Previous experience in facilities management or administrative roles is a plus.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Support the Estates Manager in managing administration for the Estates facilities.
• Assist in managing contractors including compliance checks.
• Obtain quotes for repairs and place orders.
• Liaise with contractors and staff to schedule repair works.
• Process goods orders and invoices.
• Coordinate contracts for the Estates department.
• Monitor the Estates and Facilities helpdesk.
• Manage the site vehicles database.

Skills

Organisational skills

Communication abilities

Interpersonal abilities

Proactive attitude

Microsoft Office Suite proficiency

Familiarity with facilities management software

Job description

• Role: Facilities Administrator
• Location: Gravesend
• Salary: £13.00 - £13.50 per hour
• Start: ASAP
• Hours: Monday - Friday 8.45am - 5.15pm (Finish at 4.45pm on Fridays)

We are seeking a cheerful and professional Facilities Administrator to join our clients dynamic team in Gravesend. In this role, you will play a key part in ensuring the facilities run smoothly.

What You'll Be Doing:

• To support the Estates Manager in managing the administration for the Estates facilities
• To assist the team to manage contractors working on site, checking DBS compliance, arranging access, ensuring that the Code of Practice for Contractors has been completed and the required documents have been submitted
• To obtain quotes, for essential repairs across the sites and to place orders as required
• Liaising with contractors and staff to schedule in repair works
• To ensure goods are ordered, delivered and invoices are processed
• To manage and co-ordinate contracts for the Estates department
• To monitor the Estates and Facilities helpdesk, ensuring job requests are allocated to the relevant staff on each site and progressed through to completion. Arranging emergency 'call outs' to Contractors when required.
• To manage the site vehicles database, ensuring accurate records are kept. Ensure servicing, repairs and MOT tests, vehicle tax and breakdown cover are fully up to date.

What We're Looking For:

• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• A proactive and cheerful attitude, ready to tackle challenges with a smile!
• Previous experience in facilities management or administrative roles is a plus.
• Proficiency in Microsoft Office Suite and familiarity with facilities management software.

*AMAZING* Benefits of becoming an Office Angels Temp:

• Weekly Pay
• Up to 28 days annual leave
• Access to free eyecare vouchers
• Temp of the Month awards
• Timesheets can be completed on mobile devices
• Perks at work
• Discount schemes
• Access to Well-being platforms

If you're interested in the above role, are available to start immediately and have the skills and attributes listed above then please send me your most up to date CV today.

Alternatively if you are not looking for a new role but you have friends, family or colleagues who are looking for a new role, please send them our way! We have a fantastic Refer a Friend Scheme below where you will receive a £100 voucher if we place them! *T&Cs apply. All you need to do is ask them to send their CV to us and quote your name in the email to say you recommended them.

Unfortunately, due to the volume of responses we receive we are unable to respond to everyone however if you are shortlisted, we will contact you within 48 hours.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.