Facilities Admin

Quality Personnel; Milton Keynes; On-site; GBP 40,000 - 60,000; Part time

Job summary

A recruitment agency is seeking a Facilities Assistant for a part-time, office-based position in Milton Keynes. The role involves supporting daily operations, managing vehicle fleet administration, and providing reception support. The ideal candidate will have excellent organisational skills and some experience in facilities or administrative support. This is a temporary role lasting three months, starting November 24th, 2025.

Qualifications

• Experience in facilities or administrative support would be an advantage.

Responsibilities

• Provide cover at reception when volunteers are unavailable.
• Manage vehicle bookings, mileage logs, and insurance records.
• Assist with monitoring health and safety activities.
• Process purchase requisitions and monitor supplies.
• Organise merchandise dispatches and handle post.

Skills

Excellent organisational skills

Attention to detail

Proactive problem-solving

Ability to manage multiple priorities

Job description

Facilities Assistant - Part Time

Start Date: Monday, 24th November 2025
Contract: 3 months
Hours: 9:30am - 2:30pm, Monday to Friday
Location: Fully office-based

Are you a practical, organised individual who enjoys keeping things running smoothly behind the scenes? We’re looking for a friendly and reliable Facilities Assistant to join our team for a three‑month temporary position, supporting the day-to-day operations of our office and ensuring a safe, well‑organised working environment.

Key Responsibilities

• Reception Support
  • Provide cover at reception when volunteers are unavailable.
  • Coordinate the volunteer rota and assist with volunteer training.
• Vehicle Fleet Administration
  • Manage vehicle bookings, mileage logs, MOTs, services, and insurance records.
  • Organise regular cleaning and safety checks.
• Health & Safety
  • Assist with monitoring and reporting activities.
  • Maintain risk assessment records and ensure first aid kits are regularly replenished.
• Stock & Supplies
  • Process purchase requisitions and orders.
  • Monitor and replenish stationery, uniforms, and merchandise supplies.
• General Administration
  • Organise merchandise dispatches and event equipment sign‑out.
  • Prepare meeting rooms for VIP visits and arrange refreshments.
  • Handle incoming and outgoing post, including franking and collections.
• Other Duties
  • Provide ad hoc support to ensure smooth day-to‑day operations.
  • Occasionally lift and move boxes or stock (handling aids provided for larger items).

About You

• You’ll bring excellent organisational skills, attention to detail, and a proactive approach to problem‑solving.
• You’ll be comfortable managing multiple priorities, working independently, and supporting colleagues across a range of tasks.
• Experience in facilities or administrative support would be an advantage.