Executive Team Assistant to P&T Senior Leadership

Financial Times; Greater London; Hybrid; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Hybrid work model

Generous annual leave

Medical cover

Parental leave packages

Subsidised gym memberships

Job summary

Financial Times is seeking an proactive Executive Assistant to support the Product & Technology senior leadership team. You will manage complex diaries, travel and expenses, organise meetings and events, and coordinate cross‑functional activity across locations.

You will work with colleagues worldwide, handling confidential information with discretion and contributing to department initiatives. A hybrid model with onsite work is in place to support collaboration and culture.

Qualifications

• Excellent organisational and prioritisation capabilities for a busy senior team.
• Clear, professional written and verbal communication across multiple levels.
• Ability to handle confidential or sensitive information with discretion.
• Proactive, initiative-taking and able to anticipate needs.
• Autonomous in work but collaborative across functions and locations.
• Experience coordinating meetings and larger events with diverse stakeholders.
• Strong attention to detail in travel, diaries and meeting logistics.
• Comfort with modern digital workplace tools (Google Workspace, Slack, AI tools, PM platforms).
• Curiosity and readiness to learn and develop within a fast-moving team.

Responsibilities

• Manage and coordinate complex diaries for senior leaders across time zones.
• Arrange travel and process expenses for the SLT.
• Organise internal and external meetings, logistics and visitor welcome.
• Support planning and delivery of department-wide events (town halls, working groups, off-sites).
• Liaise with stakeholders to enable clear communication and coordination.
• Prepare slide decks, agendas and take minutes; coordinate follow-ups.
• Provide general admin support and manage small-value purchases.

Skills

Organisational skills

Prioritisation

Written & verbal communication

Integrity & discretion

Proactive mindset

Event/meeting coordination

Autonomous working

Stakeholder collaboration

Attention to detail

Digital tools proficiency

Tools

Google Workspace

Slack

AI tools

Project management platforms

Job description

About Us

The Financial Times is one of the world’s leading news organisations, globally recognised for its authority, integrity and accuracy, with a mission to deliver quality information and services worldwide.

About Us

The Financial Times is one of the world’s leading news organisations, globally recognised for its authority, integrity and accuracy, with a mission to deliver quality information and services worldwide.

At the FT, curiosity thrives and ambitious thinking is rewarded. Here, you’re given the chance to reach millions, create work that matters and deliver impartial journalism in a polarised world.

In our warm, collaborative culture, you’ll connect with a diverse community of experts who support your growth, career aspirations and wellbeing.

Your future at the FT will be filled with opportunities that challenge and inspire you. With no fixed path, you’ll discover new skills and forge a career that can take you anywhere.

Build a newsworthy career at the FT.

Our Commitment to Diversity, Equity and Inclusion

We believe in the power of unique perspectives and want all voices in our organisation to be heard, respected and valued. A supportive workplace is one where employees feel they can be themselves and operate to their full potential.

We are committed to removing barriers for everyone, with a focus on addressing those faced by underrepresented groups.

The Role

The Product & Technology (P&T) department brings together around 500 product, technology, delivery and data specialists who build and support the digital products and capabilities that help the FT serve more than one million digital subscribers.

The department is led by the Chief Product and Technology Officer, who is part of the FT Management Board. The P&T senior leadership team includes the Chief Technology Officer, Chief Product Officer, Chief Data Officer, VP of Portfolio and VP of Cyber, alongside an Executive Team Assistant and business partners from the People and Finance teams.

This is a new role providing comprehensive administrative and organisational support to the P&T senior leadership team, working in partnership with the Executive Team Assistant already in post.

You’ll help keep a busy senior team organised and connected, managing complex diaries, meetings, travel and expenses as well as supporting events and other departmental activity. You’ll work with colleagues and stakeholders across different functions, levels and locations, so strong communication, sound judgement and the ability to manage competing priorities will be important.

There is also scope to become involved in wider P&T initiatives and the leadership teams of individual executives, providing opportunities to build your knowledge, skills and experience across the department.

Key Responsibilities

• Manage and coordinate complex diaries for senior leaders, including scheduling across multiple time zones and managing competing priorities.
• Arrange business travel and process expenses for members of the senior leadership team.
• Organise internal and external meetings, including room bookings, agenda preparation and meeting logistics, and welcome external visitors where required.
• Support the planning and delivery of department-wide events, including town halls, working groups, off-sites and social events, working with regional offices including Bulgaria and the Philippines.
• Liaise with internal and external stakeholders to support clear communication and effective coordination of meetings and events.
• Support senior leadership meetings through the preparation of slide decks and agendas, taking minutes where required and coordinating follow-up actions.
• Provide general administrative and ad-hoc support, including equipment ordering, maintaining team memberships and distribution lists, and managing small-value purchases.

Required Skills And Experience

• Strong organisational and prioritisation skills, with the ability to manage multiple responsibilities for a busy senior team.
• Excellent written and verbal communication skills, with the confidence to communicate professionally with colleagues and stakeholders at all levels and from a range of backgrounds.
• A high level of integrity and discretion when working with confidential or sensitive information.
• A proactive approach, with the ability to anticipate needs, use initiative and solve problems without requiring constant direction.
• The ability to work autonomously with minimal supervision while collaborating effectively with others.
• Experience organising meetings and larger events, with the ability to coordinate multiple logistical requirements.
• Excellent attention to detail, particularly when managing travel, expenses, diaries and meeting arrangements.
• Confidence using digital workplace tools, such as Google Workspace, Slack, AI tools and project management platforms.
• Curiosity, openness to learning and a commitment to developing your skills and knowledge.

Desirable

• Experience supporting multiple senior stakeholders or working within a complex, fast-moving team.
• Experience coordinating meetings, events or activities involving colleagues across different locations and time zones.

What's in it for You?

Our benefits vary by location but we are committed to providing best-in-class perks across all our offices. These include generous annual leave, medical cover, inclusive parental leave packages, subsidised gym memberships and opportunities to give back to the community. Full details of our benefits are available here.

We currently operate a hybrid model which requires staff to work onsite 50% of the time, subject to role requirements & regular review. While flexible working requests will be considered, not all patterns are suitable for all roles. We believe this balanced approach supports flexibility and protects our culture, making collaboration and communication easier, building stronger relationships and team cohesion, and supporting peer learning. We reserve discretion on reasonable notice to change this approach either generally or for specific individuals or teams.

Accessibility

We are a disability confident employer and Valuable 500 signatory.

Please let us know if you require any reasonable adjustments/personalisation as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements or have any questions, email [e-mail] and a member of our team will be happy to help.

Further Information

At the FT, we embrace innovation and the use of technology and appreciate that individuals may leverage AI tools as part of their job application process. Whilst we are happy for you to use AI to assist with your application, it is essential that all information provided is authentic and accurately represents your skills, experience, and qualifications.

Candidates should be aware that the use of AI throughout the application process may be monitored to ensure a fair and transparent hiring process for all.

Please beware of fraudulent job postings and offers claiming to be from the Financial Times. All legitimate opportunities will direct you to apply through the official Financial Times careers site, and the FT will never ask for financial information, payments, or referrals to third parties during the hiring process. If you have any concerns about the legitimacy of a job posting or suspect any scam activity, please contact [e-mail]