Executive Support & Team Lead

Capgemini; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global business and technology transformation partner is seeking an EA Team Lead in London. This role involves providing executive support to senior leadership, overseeing the EA team, and ensuring effective communication and logistics. The ideal candidate has strong leadership skills and experience supporting C-suite executives. This hybrid role will require a blend of office, client site, and home working.

Benefits

Wellbeing apps support

Inclusive work environment

Professional community support

Qualifications

• Experience in a Team Lead role supporting C-suite or senior executives.
• Strong leadership and ability to motivate a team.
• Discretion in handling confidential information.

Responsibilities

• Act as the first point of contact for EA team members.
• Conduct regular team check-ins and onboard new EAs.
• Oversee room bookings and desk allocations for senior executives.
• Support C-suite executives with administrative tasks.

Skills

Executive Assistant experience

Leadership and interpersonal skills

Organizational skills

Proficient in MS Office and Teams

Job description

About the job

About the job you're considering

Based in a busy environment in St Paul's office, you will be providing in-depth executive support to a member of the Business Unit Executive Board plus another VP. You will be working alongside other executive assistants, some based in St Paul’s and some remotely. As an EA Team Lead you will be responsible for overseeing the EA team to ensure seamless and proactive support for senior leadership, to coordinate logistics (conference rooms, desks), and ensure effective communication between EAs and their VPs.

Hybrid working: The places that you work from day to day will vary according to your role, your needs, and those of the business; it will be a blend of Company offices, client sites, and your home; noting that you will be unable to work at home 100% of the time.

If you are successfully offered this position, you will go through a series of pre-employment checks, including: identity, nationality (single or dual) or immigration status, employment history going back 3 continuous years, and unspent criminal record check (known as Disclosure and Barring Service).

Your role

• Act as the first point of contact for EA team members for support, prioritisation, and problem-solving.
• Conduct regular team check-ins to align on priorities, changes, and company updates and onboard and train new EAs joining the team.
• Oversee room bookings and desk allocations for senior executives, including planning for on-site and hybrid working arrangements.
• Act as liaison with workplace/facilities teams for VIP requirements.
• Supporting C-suite or senior executives in a fast-paced, high-growth environment and providing strategic and proactive administrative support to C-level executives: calendar management, travel & logistics, meeting coordination, communications, submit and track expenses.

We have built a representative and welcoming environment for everyone. We are committed to building an inclusive future as part of everyday life at Capgemini.

Your skills and experience

• Executive Assistant experience, with in a Team Lead role and experience supporting C-suite or senior executives in a fast-paced, high-growth environment.
• Strategic and proactive administrative support to C-level executives: calendar management, travel & logistics, meeting coordination, communications, submit and track expenses.
• Strong leadership and interpersonal skills; ability to motivate and guide a team.
• Proficient in leading and managing a team of Executive Assistants and handling confidential information with discretion and professionalism.
• Strong organisational skills, including good time management, responsiveness, attention to detail and proactiveness.
• Must have experience with software tools such as MS Office, MS Outlook and Calendar, Microsoft Teams.

What does 'Get The Future You Want' mean for you?

You'd be joining an accredited Great Place to Work for Wellbeing in 2024. Employee wellbeing is vitally important to us as an organisation. We see a healthy and happy workforce as a critical component for us to achieve our organisational ambitions. We have trained 'Mental Health Champions' across each of our business areas and have invested in wellbeing apps such as Thrive and Peppy.

You'll be bringing your unique skills and perspectives to the team, inspiring and taking inspiration from your teammates as you unlock value in everything you do. You'll be joining a professional community of experts, who have got your back and will support you, every step of the way.

Ethics and culture

You will be joining one of the World's Most Ethical Companies®, as recognised by Ethisphere® for 12 consecutive years. We live our values by making ethical business choices every day. Working ethically is at the centre of our culture at Capgemini, meaning you will be helping to create a future we can all be proud of.

Why you should consider Capgemini

Growing clients' businesses while building a more sustainable, more inclusive future is a tough ask. When you join Capgemini, you'll join a thriving company and become part of a collective of free-thinkers, entrepreneurs and industry experts. We find new ways technology can help us reimagine what's possible. It’s why, together, we seek out opportunities that will transform the world's leading businesses, and it's how you'll gain the experiences and connections you need to shape your future. By learning from each other every day, sharing knowledge, and always pushing yourself to do better, you'll build the skills you want. You'll use your skills to help our clients leverage technology to innovate and grow their business. So, it might not always be easy, but making the world a better place rarely is.

About Capgemini

Capgemini is a global business and technology transformation partner, helping organisations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fuelled by its market leading capabilities in AI, generative AI, cloud and data, combined with its deep industry expertise and partner ecosystem. The Group reported 2024 global revenues of €22.1 billion.