Executive Support & Team Lead

Capgemini UK; City Of London; Hybrid; GBP 50,000 - 70,000; Full time

Job summary

A leading global technology firm in London is seeking an EA Team Lead to provide strategic support to senior executives. This role involves overseeing an executive assistant team and managing logistics for high-level meetings. The ideal candidate has significant experience in an EA role, with strong leadership skills and proficiency in MS Office tools. The company promotes a hybrid working environment and prioritizes employee wellbeing.

Benefits

Employee wellbeing initiatives

Opportunities for professional growth

Hybrid work model

Qualifications

• Experience supporting C-suite or senior executives in a fast-paced environment.
• Ability to motivate and guide a team of Executive Assistants.
• Strong attention to detail and proactiveness.

Responsibilities

• Serve as first point of contact for EA team members.
• Oversee room bookings and logistics for senior executives.
• Provide strategic and proactive administrative support to C-level executives.

Skills

Executive Assistant experience

Leadership and interpersonal skills

Organizational skills

Proficient in MS Office

Tools

MS Office

MS Outlook

Microsoft Teams

Job description

About the job you’re considering

Based in a busy environment in St Paul’s office, you will be providing in-depth executive support to a member of the Business Unit Executive Board plus another VP. You will be working alongside other executive assistants, some based in St Paul’s and some remotely. As an EA Team Lead you will be responsible for overseeing the EA team to ensure seamless and proactive support for senior leadership, to coordinate logistics (conference rooms, desks), and ensure effective communication between EAs and their VPs.

Hybrid working:The places that you work from day to day will vary according to your role, your needs, and those of the business; it will be a blend of Company offices, client sites, and your home; noting that you will be unable to work at home 100% of the time.

If you are successfully offered this position, you will go through a series of pre-employmentchecks, including:
identity, nationality (single or dual) or immigration status, employment history going back 3 continuous years, and unspent criminal record check (known as Disclosure and Barring Service)

Your role

• Act as the first point of contact for EA team members for support, prioritisation, and problem-solving.
• Conduct regular team check-ins to align on priorities, changes, and company updates and onboard and train new EAs joining the team
• Oversee room bookings and desk allocations for senior executives, including planning for on-site and hybrid working arrangements.
• Act as liaison with workplace/facilities teams for VIP requirements.
• Supporting C-suite or senior executives in a fast-paced, high-growthenvironment and providing strategic and proactive administrative support to C-level executives : calendar management, travel & logistics, meeting coordination, communications, submit and track expenses.

You can bring your whole self to work. At Capgemini building an inclusive future is part of everyday life and will be part of your working reality. We have built a representative and welcoming environment, for everyone.

Your skills and experience

• Executive Assistant experience, with in a Team Lead role and experiencesupporting C-suite or senior executives in a fast-paced, high-growth environment.
• Strategic and proactive administrative support to C-level executives (: calendar management, travel & logistics, meeting coordination, communications, submit and track expenses)
• Strong leadership and interpersonal skills; ability to motivate and guide a team.
• Proficient lead and manage a team of Executive Assistants and handle confidential information with discretion and professionalism.
• Strong organisational skills, including good time management skills and responsiveness, strong attention to detail and proactiveness.
• Must have experience with Software Tools like and MS Office, MS Outlook and Calendar, Microsoft Teams

What does ‘Get The Future You Want ‘ mean for you?

You’d be joining an accredited Great Place to work for Wellbeing in 2024. Employee wellbeing is vitally important to us as an organisation. We see a healthy and happy workforce a critical component for us to achieve our organisational ambitions.
To help support wellbeing we have trained ‘Mental Health Champions’ across each of our business areas, and we have invested in wellbeing apps such as Thrive and Peppy.

You’ll be bringing your unique skills and perspectives to the team, inspiring and taking inspiration from your teammates as you unlock value in everything you do. You’ll be joining a professional community of experts, who have got your back and will support you, every step of the way.

You will be joining one of the World’s Most Ethical Companies®, as recognised by Ethisphere® for 12 consecutive years. We live our values by making ethical business choices every day. Working ethically is at the centre of our culture at Capgemini, meaning you will be helping to create a future we can all be proud of.

Why you should consider Capgemini

Growing clients’ businesses while building a more sustainable, more inclusive future is a tough ask. When you join Capgemini, you’ll join a thriving company and become part of a collective of free-thinkers, entrepreneurs and industry experts. We find new ways technology can help us reimagine what’s possible. It’s why, together, we seek out opportunities that will transform the world’s leading businesses, and it’s how you’ll gain the experiences and connections you need to shape your future. By learning from each other every day, sharing knowledge, and always pushing yourself to do better, you’ll build the skills you want. You’ll use your skills to help our clients leverage technology to innovate and grow their business. So, it might not always be easy, but making the world a better place rarely is.

About Capgemini

Capgemini is a global business and technology transformation partner, helping organisations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fuelled by its market leading capabilities in AI, generative AI, cloud and data, combined with its deep industry expertise and partner ecosystem. The Group reported 2024 global revenues of €22.1 billion.