Executive Support Officer

Government Recruitment Service; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A public sector organization in the UK is seeking an Executive Officer to provide key support to the Senior Leadership Team. This role involves managing diaries, coordinating meetings, and ensuring smooth operations within a dynamic environment. Ideal candidates will be organized, proactive, and adept at communication across departments. Full-time availability is required, with potential for compressed hours and occasional travel.

Qualifications

• Experience in providing executive support to senior leadership.
• Ability to manage complex diaries and coordinate meetings.
• Strong relationship-building skills across departments.

Responsibilities

• Managing diaries and inboxes for senior leadership.
• Coordinating high-level meetings and logistics.
• Providing secretariat support for SLT meetings.
• Building relationships across departments.

Skills

Organizational skills

Time management

Proactive communication

Collaboration

Job description

The Home Office works to build a safe, fair and prosperous UK. We achieve this through our work on counter‑terrorism, policing, crime, drugs policy, immigration and passports.

The Chief Operating Office Group works closely with the Home Office’s policy and operational commands to enable us to collaboratively deliver the department’s priorities. The Group is comprised of different teams and professional functions, including Commercial, Finance, People, Portfolio and Project Delivery, Security, Estates and Information and Digital, Data and Technology.

The Portfolio and Project Delivery directorate sits within the COO Group and partners programmes across the Home Office; to enable and support delivery of the Department’s change portfolio to improve project delivery, optimise the return on investment, and build professional project delivery capability across the department.

We’re looking for a proactive and highly organised Executive Officer to join the Director’s Office and provide vital support to our Senior Leadership Team (SLT).

This is a varied and fast‑paced role where no two days are the same. You’ll be the go‑to person for multiple senior leaders, ensuring their time is well‑managed, their meetings run smoothly, and their priorities are delivered with precision. You’ll contribute significantly to business management and coordination across leadership forums.

You’ll also play a key role in oversight coordination across leadership forums.

You will thrive in a fast‑paced, collaborative environment, providing proactive, high‑level support to multiple senior leaders. From managing complex diaries to coordinating strategic meetings, your work will help shape the success of the directorate.

You’ll be part of a close‑knit team that delivers seamless executive support across the leadership group. While you’ll have dedicated leaders to support day‑to‑day, flexibility is key, as you’ll also step in to assist others as needed, ensuring continuity and excellence across the board.

This role is based in Cardiff General Buildings and London 2 Marsham Street (2MS).

Responsibilities

Duties include but are not limited to:

• Executive Support: Managing diaries and inboxes, coordinating travel, preparing agendas and papers, and handling logistics for high‑level meetings and visits.
• Leadership Coordination: Supporting several SLT members daily, with flexibility to assist others when needed—ensuring seamless coverage across the team.
• Governance & Secretariat: Providing secretariat support for PPD SLT meetings and other key sessions, including notetaking, and action tracking.
• Cross‑Government Collaboration: Building strong relationships across departments to keep directors well‑informed and connected.
• Process Guidance: Researching and advising on procedures to ensure leaders follow the correct protocols.

Working pattern

Due to the business requirements of this role, it is only available on a full‑time basis. However, compressed hours are available.

Travel

Occasional travel to other Home Office locations for meetings/events may be required.