Executive Support Officer

Bradford Corporation; Bradford; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Flexible working arrangements

Local government pension scheme

Job summary

Bradford Council’s Communities and Regulatory Services is seeking an Executive Support Officer on a permanent basis. The role supports Safer Bradford, analyzing and presenting reports, and providing systems support to the service.

You will lead HR systems tasks, manage attendance, FOI/gDPR duties, oversee office systems, and ensure compliance with key controls, working with senior leaders in a fast-paced council environment.

Qualifications

• Highly analytical, with the ability to interpret and present complex data clearly for senior managers.

Responsibilities

• Support Safer Bradford in the management of the Service through analysing and presenting regular reports and through providing systems’ support for the Service, analysing financial and management reports prepared for the service and reporting on variances and exceptions.
• Act as ‘note taker’ when required for formal meetings, including Boards, Marac, Case meetings, trade union meetings, disciplinaries and grievances and general management meetings including taking and distributing messages, logging and scanning post and monitoring shared inboxes.
• Provide ‘super-user’ type support for systems for the Service and to attend all necessary liaison and training meetings with regard to these matters.
• Provide HR systems support to, as required by HR, including the role of Departmental Champion for Redeployment and assisting HR with the control of vacancies within the department.
• Take lead responsibility for the Service HR systems and related matters, including sickness and absence recording and monitoring, taking the role of Service Attendance Champion, attending all necessary training and meetings with regard to these matters.
• Be the designated Complaints/Freedom of Information Gatekeeper for the Service.
• Take an active role in all GDPR & Data Protection matters, advising other members of the Service.
• Be lead for the service on developing and managing office systems requiring a consistent implementation across the service to support the needs of the Service.
• Provide support to ensure the Service complies with the Council Key Controls and provide support and guidance on Key Controls across the service.
• Prepare reports for Safer Bradford and central team and develop recommendations for changes in policies and procedures as appropriate to the needs of the Service.

Skills

Analytical thinking

Systems governance

Stakeholder communication

Data interpretation

Tools

HRIS

Dashboards

Job description

The Communities and Regulatory Services team plays a central role in improving quality of life for residents and ensuring that local neighbourhoods are safe, healthy and inclusive. The Service works at the heart of the community, delivering a wide range of frontline, regulatory and support functions that help people thrive and places prosper. This includes close partnership working with residents, elected Members, local organisations, emergency services and other public sector partners. The Service operates in a complex and fast-moving environment, balancing statutory duties, performance expectations, financial management and strong governance. It is committed to continuous improvement, effective use of data and systems, and delivering high-quality, customer-focused services. Staff within Communities and Regulatory Services are supported to work collaboratively, think innovatively and take pride in making a real difference to the lives of local people

This role is offered as permanent.

Key ResponsibilitiesAs Executive Support Officer, you will:

• Support Safer Bradford in the management of the Service through analysing and presenting regular reports and through providing systems’ support for the Service, analysing financial and management reports prepared for the service and reporting on variances and exceptions.
• Act as ‘note taker’ when required for formal meetings, including Boards, Marac, Case meetings, trade union meetings, disciplinaries and grievances and general management meetings including taking and distributing messages, logging and scanning post and monitoring shared inboxes.
• Provide ‘super-user’ type support for systems for the Service and to attend all necessary liaison and training meetings with regard to these matters.
• Provide HR systems support to, as required by HR, including the role of Departmental Champion for Redeployment and assisting HR with the control of vacancies within the department.
• Take lead responsibility for the Service HR systems and related matters, including sickness and absence recording and monitoring, taking the role of Service Attendance Champion, attending all necessary training and meetings with regard to these matters.
• Be the designated Complaints/Freedom of Information Gatekeeper for the Service.
• Take an active role in all GDPR & Data Protection matters, advising other members of the Service.
• Be lead for the service on developing and managing office systems requiring a consistent implementation across the service to support the needs of the Service.
• Provide support to ensure the Service complies with the Council Key Controls and provide support and guidance on Key Controls across the service.
• Prepare reports for Safer Bradford and central team and develop recommendations for changes in policies and procedures as appropriate to the needs of the Service.

About YouYou will be:

• Highly analytical, with the ability to interpret and present complex data clearly for senior managers.
• Confident working with performance, financial and HR systems, with the ability to act as a systems champion and trainer.
• Organised and detail-focused, with experience of supporting senior leaders in a complex organisation.
• Knowledgeable about local authority governance, including FOI, complaints handling and data protection requirements.
• A strong communicator, able to provide clear advice, build effective relationships and influence at all levels.
• Comfortable managing multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.

Why Join Us?

The opportunity to work at the heart of a vital local authority serviceA varied and influential role with real responsibility and visibilityFlexible working arrangementsAccess to learning, development and career progression opportunitiesGenerous local government pension scheme and employee benefits

Employee OfferWhy work for Bradford Council? Find out why by taking a look at Our Employee Offer.pdf

Equal OpportunitiesWe are an equal opportunities employer and welcome applications from all suitably qualified candidates, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including colour, nationality, and ethnic or national origin), religion or belief, sex, or sexual orientation.

We are committed to creating an inclusive environment where everyone feels valued, respected, and able to thrive. If you require any adjustments to the recruitment process to support your application, please let us know, and we will work with you to meet your needs.

The RESPECT Allyship Programme is available to all staff, which offers the opportunity to learn more about the diverse communities & groups and provides added benefits and resources to its members.