Executive Support & Events Coordinator

Johnson & Johnson Innovation; Wokingham; On-site; GBP 32,000 - 46,000; Full time

Job summary

Johnson & Johnson MedTech Electrophysiology in the UK & Ireland is seeking an experienced Team Assistant to provide executive and administrative support to the General Manager and senior leaders. The role spans diary management, meeting coordination, travel logistics, and event planning across EP's education projects.

You will coordinate professional education programmes, manage budgets, and collaborate with cross-functional teams to ensure smooth operations and timely execution of activities

Qualifications

• Minimum of 5 years' experience in executive administration, team administration, office management, event management, professional education coordination, or a closely related business support role.
• Proven experience supporting senior executives, ideally within a global, matrixed organisation.
• Proven experience coordinating meetings, events, training programmes, travel, and business operations.
• Experience managing purchase orders, suppliers, accruals, and related financial administration processes.
• Demonstrated ability to manage multiple projects and stakeholders simultaneously.

Responsibilities

• Provide executive and administrative support to the EP UK & Ireland General Manager and other senior EP leaders.
• Manage complex calendars, scheduling priorities, and meeting logistics for the General Manager and supported leaders.
• Coordinate leadership activities, meetings, and business priorities for efficient use of time and resources.
• Serve as a trusted contact for internal and external stakeholders on behalf of the General Manager.
• Maintain leadership calendars, governance docs, and departmental records.
• Support leadership initiatives, strategic projects, and team engagements as required.
• Coordinate physician training programmes, workshops, observational visits, and healthcare professional events.
• Manage educational event logistics including venue, invitations, agendas, catering, accommodation, and attendee communications.
• Coordinate faculty engagement activities including travel arrangements, contracting support, and expense reconciliation.
• Support Healthcare Compliance processes and documentation for educational activities.
• Assist with educational grants administration, attendee tracking, and post-event reporting.

Skills

Administrative Support

Diary Management

Office Administration

Communication

Time management

Event planning

Procurement knowledge

Tools

Ariba

SAP

Microsoft Office

Job description

Johnson & Johnson MedTech Electrophysiology in the UK & Ireland is seeking an experienced Team Assistant to provide executive and administrative support to the General Manager and senior leaders. The role spans diary management, meeting coordination, travel logistics, and event planning across EP's education projects.

You will coordinate professional education programmes, manage budgets, and collaborate with cross-functional teams to ensure smooth operations and timely execution of activities