Executive Support | Building Consultancy

Knight Frank; Greater London; On-site; GBP 42,000 - 56,000; Full time

Job summary

Knight Frank seeks an experienced Executive Support professional to join the Building Consultancy team in London. You will provide high-quality executive support to the Head of Project & Building Consultancy and the wider team, ensuring smooth operation in a fast-paced professional services environment.

The role covers diary management, meetings, travel logistics, and preparation of client-facing materials, with emphasis on accuracy, organisation and stakeholder coordination across UK offices.

Qualifications

• 3+ years' experience in an Executive Assistant, Team Assistant, Operations or Business Support role.
• Excellent organisational and prioritisation skills.
• Strong communication and stakeholder management abilities.
• Experience managing diaries, meetings, travel and team administration.
• High attention to detail, particularly with financial information.
• Advanced Microsoft Office skills including Word, Excel and PowerPoint.

Responsibilities

• Proactive diary and inbox management for senior stakeholders.
• Coordinating internal and external meetings, conference calls and client engagements.
• Preparing presentations, reports, meeting packs and client-facing documentation.
• Organising UK business travel and logistics.
• Managing meeting actions, correspondence and administrative documentation.

Skills

Executive Support

Diary Management

Stakeholder Management

Travel Arrangements

MS Office

Attention to Detail

Communication Skills

Organisational Skills

Job description

Who Are We

Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments

in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.

Who Are We

Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.

At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors – both emerging and established – we are dedicated to meeting and exceeding their property goals.

A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated.

In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here.

About The Role

Knight Frank is looking for a proactive and highly organised Executive Support professional to join our Building Consultancy team in London.

Supporting the Head of Project & Building Consultancy and wider team, you'll play a key role in ensuring the smooth running of a busy department through high-quality executive support, stakeholder coordination and operational administration. This is an excellent opportunity for someone who enjoys working closely with senior leaders and thrives in a fast-paced professional services environment.

Responsibilities

Executive & Stakeholder Support

• Proactive diary and inbox management for senior stakeholders.
• Coordinating internal and external meetings, conference calls and client engagements.
• Preparing presentations, reports, meeting packs and client-facing documentation.
• Organising UK business travel and logistics.
• Managing meeting actions, correspondence and administrative documentation.

Team & Business Support

• Supporting financial administration including invoices, expenses, referrals and supplier costs.
• Coordinating team meetings, training records and performance review processes.
• Assisting with onboarding and induction activities for new starters.
• Maintaining records, databases and team information.
• Building strong relationships with colleagues, clients and stakeholders across the business.

Process, Compliance & Projects

• Supporting audit, compliance and information security requirements.
• Assisting with process improvements and operational efficiencies.
• Coordinating marketing collateral, pitches and business development activity.
• Supporting internal and external events from planning through to delivery.

About You

We're looking for someone who is confident supporting senior stakeholders and managing multiple priorities while maintaining exceptional attention to detail.

Essential Skills And Experience

• 3+ years' experience in an Executive Assistant, Team Assistant, Operations or Business Support role.
• Excellent organisational and prioritisation skills.
• Strong communication and stakeholder management abilities.
• Experience managing diaries, meetings, travel and team administration.
• High attention to detail, particularly when working with financial information.
• Advanced Microsoft Office skills including Word, Excel and PowerPoint.
• Ability to work independently and manage competing priorities.

Desirable

• Experience within property, real estate, professional services or consultancy environments.
• Exposure to compliance, governance or operational support activities.

Competitive salary