Executive Personal Assistant to CEO

Leapfrog Recruitment Consultants; Daliburgh; On-site; GBP 40,000 - 55,000; Full time

Job summary

A respected financial services business in the UK is seeking an Executive Personal Assistant to support the CEO and senior leadership team. Responsibilities include diary management, communication handling, and logistical coordination for meetings and travel. The ideal candidate has at least 5 years' experience in a similar role, strong organisational skills, and proficiency in Microsoft 365. This role demands a proactive approach and discretion in a fast-paced environment.

Qualifications

• At least 5 years' experience supporting C-suite or senior executives.
• Strong organisational and communication skills.
• Ability to anticipate needs and manage multiple priorities.

Responsibilities

• Managing complex calendars and coordinating meetings.
• Screening and managing correspondence for the CEO.
• Preparing and proofreading reports and presentations.

Skills

Organisational skills

Communication skills

Attention to detail

Proactive approach

Discretion

Education

Relevant qualification in business administration

Tools

Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)

SharePoint

OneDrive

Job description

Join a respected financial services business as an Executive Personal Assistant, supporting the CEO and senior leadership team with diary management, communication, travel coordination, and board-level administration. This is a role for someone who thrives under pressure and takes pride in delivering excellence.

Duties for this role include, but are not limited to:

• Managing complex calendars, prioritising commitments, and coordinating meetings.
• Screening and managing correspondence, calls, and communications on behalf of the CEO.
• Preparing, editing, and proofreading correspondence, reports, and presentations.
• Organising logistics for meetings, board sessions, and offsite events, including agendas and follow-up actions.
• Coordinating international travel arrangements, itineraries, and expense reporting.
• Maintaining confidential filing systems and ensuring compliance with governance requirements.
• Liaising with internal and external stakeholders, including board members and senior executives.
• Supporting special projects, strategic initiatives, and key internal events.
• Managing deadlines, deliverables, and workflows across business functions.
• Providing discreet personal support to the CEO where necessary to ensure efficiency and focus.

Skills / Qualifications

The ideal candidate will have at least 5 years' experience supporting C-suite or senior executives within a professional or financial services environment. They will possess strong organisational and communication skills, exceptional attention to detail, and the ability to anticipate needs and manage multiple priorities with discretion. Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) is essential, and experience with collaboration tools such as SharePoint or OneDrive is desirable. A calm, resourceful, and proactive approach, combined with integrity and professionalism, is key to success in this role. A relevant qualification in business administration or equivalent professional experience is preferred.

For a full job description or further information on this role please call 711188 , or email [e-mail] . If you wish to apply for this role, please submit your CV via the Apply Now button below.