Executive Personal Assistant - London

Resourgenix Ltd; United Kingdom; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prominent insurance supervision agency in the UK seeks an experienced Executive Personal Assistant to support two Senior Managers. The role involves diary management, coordinating travel, and ensuring compliance standards are met. Ideal candidates will have strong organisational skills, attention to detail, and the ability to manage multiple tasks while building relationships in a dynamic environment.

Qualifications

• Ability to manage multiple tasks effectively.
• High level of accuracy and attention to detail.
• Strong organisational and prioritisation skills.

Responsibilities

• Provide secretarial and administrative support to Senior Managers.
• Manage diaries and scheduling for meetings.
• Monitor compliance standards and produce reports.
• Arranging domestic and international travel.

Skills

Organisational skills

Attention to detail

Relationship building

Time management

Proactive approach

Job description

Overview

Executive Personal Assistant Insurance Supervision The Insurance Supervision Directorate promotes the safety and soundness of over 500 insurers operating in the UK. This includes general insurers, life insurers, friendly societies and the London market. We help identify and mitigate potential risks before they can have an adverse effect on policyholders and financial stability. We face a complex and challenging task, one that presents numerous opportunities to protect policyholders and UK financial stability and one that delivers real and lasting benefits to society. Job description

We are looking to recruit an experienced administrator with a positive can-do attitude. The jobholder will provide dedicated support to two Senior Managers and their teams supervising Insurance firms while working alongside other administrators. This is a great opportunity to play a pivotal role within a busy division and would suit an administrator who is looking to develop their skills and experience of working in a busy office.

Responsibilities

• Providing secretarial and full administrative support to Senior Managers and their teams.
• Diary management, including liaising with internal and external contacts, producing papers for the following day and chasing briefings.
• Monitoring compliance standards for the team, including producing monthly management information reports.
• Responsibility for the records management of the team, maintaining an electronic filing system and firm inboxes with a good knowledge of Records Management.
• Arranging external meetings with Insurance firms and other large meetings e.g. away days, colleges including booking meeting rooms, visitors and arranging refreshments when required.
• Collecting external visitors from reception as and when required.
• Dealing with general correspondence and queries from firms and filing emails.
• Planning and arranging domestic / international travel and processing expenses.
• Attending internal (and possibly external meetings), minute-taking and chasing up actions.
• Willingly cover for colleagues (other Administrators and HoD PAs) to provide effective support to other teams across the department and division when required.
• Maintaining firm contact details.

Minimum (Essential) criteria

• Ability to manage multiple tasks and issues.
• Ability to build good working relationships and networks.
• High level of accuracy and a good attention to detail.
• The ability to work proactively, using own initiative and with minimal supervision.
• Strong organisational, prioritisation and time management skills, with the ability to work in a structured way to a high standard against tight deadlines.