Executive Personal Assistant

Brook Street; Tyseley; On-site; GBP 60,000 - 80,000; Part time

Job summary

A recruitment agency is seeking an executive personal assistant based in Birmingham. The role involves supporting senior management with administrative systems, maintaining diaries, and managing communications. Ideal candidates will have experience in higher education, strong IT skills, and a relevant degree. This temporary position offers pay between £19.51 and £22.64 per hour, full-time from Monday to Friday.

Qualifications

• Experience of working in a higher education environment.
• Experience of servicing committees.
• High level of literacy and numeracy.

Responsibilities

• Develop and maintain administrative systems for the designated Pro Vice-Chancellor(s).
• Review, establish and manage systems and record keeping.
• Maintain a comprehensive and dynamic diary of appointments.
• Coordinate and arrange meetings with preparation of materials.
• Support key governance and committee activities.

Skills

Advanced IT skills

Organizational skills

Communication skills

Education

Degree or equivalent professional qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

My client based in Birmingham B4 is looking for an executive personal assistant.

Key Details

• Birmingham B4
• £19.51-£22.64 per hour depending on experience
• Temporary around 3 months
• Monday to Friday
• 09:00-17:00
• Starting ASAP

Responsibilities

• Develop and maintain administrative systems to support the activities of the designated Pro Vice Chancellor(s) Director(s), Dean(s) or Senior Manager(s).
• Review, establish and manage systems and record keeping within the designated office, ensuring information is accessible and retained in an appropriate manner.
• Maintain a comprehensive and dynamic diary of appointments.
• Maintain a detailed calendar of priorities, deadlines and key events and proactively advise on impending deadlines.
• Prioritise, coordinate, and arrange meetings including the preparation of briefing material, distribution of papers and agendas and taking forward any points of action, as required.
• Maintain records of work, issues pending and work in progress, and to prioritise work to meet both internal and external deadlines.
• Prioritise, initiate, respond to and redirect where necessary internal and external communications and arrange for other members of staff to represent when necessary.
• Support various key governance and committee activities including the collation of information, preparation of papers and reports, maintaining confidential records, dealing with queries and full committee support as required.
• Support the Executive's external relation activities including the organisation of inward and outward visits and other events as required.
• Produce a wide range of reports, letters, papers and presentations, drafting appropriate correspondence on own initiative.

Qualifications

• Experience of working in a higher education environment.
• Experience of servicing committees.
• A high level of literacy and numeracy.
• Excellent IT skills including advanced knowledge of word processing, spreadsheet and presentation software packages, preferably Microsoft Word, Excel and PowerPoint.
• A degree or equivalent professional qualification.