Executive Personal Assistant

NHS; East Midlands; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare provider in the East Midlands is seeking a motivated Senior Personal Assistant to deliver comprehensive secretarial and administrative support to senior directors. The ideal candidate will have excellent organisational skills and experience in managing busy diaries while maintaining high standards of confidentiality. This role offers great benefits including flexible working and generous annual leave.

Benefits

27 days annual leave plus bank holidays

Flexible working arrangements

Access to employee assistance programme

Qualifications

• Experience of working at a senior PA level to a Board level Executive.
• Minimum of 2 years experience as a senior PA.
• Diary management experience of at least 2 years.

Responsibilities

• Provide a high-quality secretarial service for the Director of Nursing.
• Manage complex diaries for up to two Directors.
• Undertake preparation of agendas and minutes for key meetings.

Skills

Organisational skills

Interpersonal skills

Admin skills

Microsoft Office

Education

RSA III in Typewriting or Word Processing

GCSE Grade C or equivalent in English Language or Maths

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are looking to appoint a motivated and enthusiastic person who has excellent senior personal assistant, organisational, administrative and interpersonal skills, and a high level knowledge of Microsoft Office software, i.e. Outlook, Word, Excel etc.

The main requirements of the role will be to ensure the delivery of a comprehensive, high quality secretarial and administrative service to the Director of Nursing, Allied Health Professionals (AHPs), Quality & Patient Experience. This will include management of an extremely busy diary, meeting preparation and formal minute taking, typing/word processing of letters, reports, and other correspondence.

Essential educational, skills, knowledge and experience requirements are detailed in the Job Description and Person Specification. This is a very busy role and the successful candidate will need to be able to work without direct supervision to meet challenging demands and should be able to evidence their experience of working at a similar high level in their current/previous role. Candidates must have experience of working for a senior, Board level Director.

Candidates who perform well at interview will be asked to return to the site on 20/11/2025 to undertake a timed test in order to demonstrate they can meet the required standard.

Main duties of the job

• To provide a high quality secretarial service in support of the Trust's HQ function, including complex diary and email management, preparation of agendas and papers, formal minute taking, typing/word processing of letters, memos, reports and other routine correspondence.
• Day to day complex diary management for up to two Directors, providing a comprehensive, high quality secretarial service, including typing/word processing of letters, memos, minutes, reports and other routine correspondence.
• Email inbox management, deal with routine responses and flag emails for attention as required.
• Undertake the preparation of agenda and papers, including formal minute taking and meeting notes at key meetings.
• Produce documents, charts, tables, databases etc., by use of Microsoft IT Packages, e.g. Word, Excel, Access and Outlook.
• Ensure the maintenance of accurate and efficient filing systems, including both paper and computerised systems ensuring strict confidentiality of identifiable information.
• Work on own initiative to manage, prioritise and delegate clerical tasks, as appropriate.
• Receive and make telephone calls, taking messages, dealing with enquiries appropriately and ensuring accurate and timely communication of messages.
• Provide cover for Director's Executive PAs in the Trust's HQ function as required.

About us

Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.

CQC rated us as 'GOOD' overall, commenting on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the trust."

Benefits include:

• Commitment to flexible working where this is possible
• 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' service
• Yearly appraisal and commitment to ongoing training
• Good maternity, paternity and adoption benefits
• Health service discounts and online benefits
• Incremental pay progression
• Free confidential employee assistance programme 24/7
• Access to our LGBT+ network, BAME Network and Christian Network
• Health and wellbeing opportunities
• Structured learning and development opportunities

Job responsibilities

As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visas and Immigration. Please note without previous NHS Service you will commence at the bottom of the pay band which currently does not meet the minimum salary requirement for sponsorship for this post. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the gov.uk website

Skilled Worker visa: Overview - GOV.UK

Person Specification

Qualifications

• RSA III in Typewriting or Word Processing (or equivalent) or demonstratable experience
• GCSE Grade C or equivalent in English Language or Maths
• Audio Typing or NVQ 3 or demonstratable experience

Experience

• Experience of Working at a senior PA level to a Board level Executive
• NHS Experience
• Minimum of 2 years experience as a senior PA
• Experience of Microsoft Outlook, Word, Excel and Power Point packages
• Experienced Minute Taker
• Diary Management Experience of at least 2 years, managing the diary of a Board Level Executive

Experience

• Experience of meeting preparation, arranging meetings and distributing papers

Typing Test - for Stage 2 Applicants

• Complete a set test on diary management
• Complete a Typing Test, following written instructions
• Complete a Minute Taking test from verbatim written notes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Director of Corporate affairs & Trust Secretary