Executive Personal Assistant

Triumph Consultants Ltd; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading consultancy firm in London is seeking an experienced administrator to provide dedicated administrative support to Senior Managers. The ideal candidate will possess strong organisational and time management skills, ensuring high-quality support in a dynamic office environment. Responsibilities include managing diaries, overseeing compliance standards, and coordinating meetings. This is an excellent opportunity for those looking to enhance their administrative skills.

Qualifications

• Proven experience as a secretary or executive assistant providing high-level administrative support.
• Ability to manage multiple tasks and priorities effectively.
• Proactive and independent work style with strong judgment.

Responsibilities

• Provide comprehensive secretarial and administrative support to Senior Managers.
• Manage diaries and coordinate meetings.
• Monitor compliance standards and maintain records management.

Skills

Strong ability to build productive working relationships

High attention to detail

Excellent organisational skills

Time management skills

Job description

Overview

The organisation’s Insurance Directorate is seeking an experienced administrator with a positive, can-do attitude. The successful candidate will provide dedicated support to two Senior Managers and their teams supervising insurance firms, while working collaboratively with other administrators.

This is an excellent opportunity to play a pivotal role within a busy division and would particularly suit an administrator looking to further develop their skills and experience in a dynamic office environment.

To apply for this role, you will have proven experience providing full secretarial and administrative support to a senior management team, including diary management, producing papers, and coordinating meetings.

Key responsibilities

• Provide comprehensive secretarial and administrative support to Senior Managers and their teams.
• Manage diaries, liaising with internal and external contacts, producing papers for meetings, and chasing briefings.
• Monitor compliance standards for the team, including producing monthly management information reports.
• Maintain effective records management, including electronic filing systems and firm inboxes, ensuring accuracy and adherence to policies.
• Arrange external meetings with insurance firms and large events such as away days or college sessions, including room bookings and refreshments.
• Meet and escort visitors from reception as required.
• Handle general correspondence and queries, ensuring emails and documents are filed appropriately. Plan and arrange travel (domestic and international) and process related expenses.
• Attend internal (and occasionally external) meetings, take minutes, and follow up on actions.

Key criteria

• Proven experience as a secretary or executive assistant, providing high-level administrative support to senior management, including diary coordination, correspondence handling, and document preparation.
• Ability to manage multiple tasks and priorities effectively.
• Strong ability to build productive working relationships and professional networks.
• High attention to detail and accuracy in all work.
• Ability to work proactively and independently, using sound judgment with minimal supervision.
• Excellent organisational, prioritisation, and time management skills, maintaining a structured approach under pressure and meeting tight deadlines.

How to apply

• Quote the Job Title and Reference Number in your application. Submit your CV in Word format. Applications are reviewed on a rolling basis—early submission is recommended.

We will also add your details to our mail out lists. Please note you may receive details of roles outside of your immediate vicinity, as many candidates are able to relocate temporarily for work. Please disregard any such emails that are not of interest and let us know if you would rather not receive such mailouts and/or if you wish us to delete your details and prefer to apply direct to our advertised roles.

If you do not hear from us within three working days, unfortunately your application has not been shortlisted on this occasion. Thank you for your interest in working with us.

Qualification details and any other experience/skills relevant to the role to help support your application should be clearly shown in your CV.