Executive Personal Assistant

University of Brighton; Brighton; Hybrid; GBP 31,000 - 35,000; Full time

Job summary

A leading educational institution in Brighton is offering a full-time position for an Executive Personal Assistant. The role includes managing complex diaries for the Executive Board and supporting high-level meetings. Candidates should possess strong communication skills and excellent IT proficiency. This position emphasizes an inclusive work environment and offers a competitive salary, reflecting the importance of effective administrative support within the university.

Qualifications

• Ability to work independently and as part of a team.
• Strong attention to detail.
• Confidence in handling complex and confidential matters.

Responsibilities

• Managing complex diaries and email correspondence.
• Preparing agendas, taking minutes for meetings.
• Liaising with internal and external stakeholders.
• Supporting Executive Board priorities and projects.

Skills

Proactive, can-do attitude

Oral and written communication skills

Excellent IT skills (Microsoft Office)

Interpersonal skills

Job description

Location and Salary

Brighton - Moulsecoomb | £31,236 to £34,610 per annum | Closing Date: Sunday 09 November 2025 | Reference: VC5052-25-239

This is an exciting opportunity to join the Vice-Chancellor's Office as an Executive Personal Assistant. Working as part of a team of Executive Personal Assistants, you will play a key role in delivering effective, efficient, and responsive support to members of the University Executive Board.

This role will provide proactive, high-level support to the members of University Executive Board (UEB) and other senior colleagues. Work will often be confidential and urgent, so the postholder will be expected to use initiative and sound judgement to maintain the work schedule of these senior staff. The postholder will be responsible for supporting high-level internal meetings, including executive bodies within the University’s governance structure.

Your Duties Will Include

• Managing complex diaries and email correspondence on behalf of Executive Board members
• Supporting committees and meetings by preparing agendas, taking minutes, and tracking actions
• Liaising with a wide range of people, both internal and external stakeholders
• Undertaking projects and other activities to support Executive Board priorities and the Vice-Chancellor's Office

To Succeed In This Role, You Will Have

• A proactive, can‑do attitude, and an ability to work both independently and as part of a team
• Highly developed oral and written communication skills with strong attention to detail
• Excellent IT skills, particularly in Microsoft Office
• An ability to respond to changing priorities, often at short notice
• Exceptional interpersonal skills and confidence in engaging with a wide range of people
• Confidence in handling complex and confidential matters

This post is offered on a full‑time (37.0 hours per week) permanent basis and is available on a job share basis.

Further Details

The University is committed to creating and maintaining an inclusive environment for all staff regardless of age, disability, family or caring responsibilities, gender identity, marital status, pregnancy or maternity, race, religion or belief (including non‑belief), sex and sexual orientation. We embrace equality and diversity in our working, learning, research and teaching environment and are committed to maintaining a supportive and inclusive community. We particularly encourage applicants from Minority Ethnic backgrounds because the University is under‑represented by Minority Ethnic staff.

For the vast majority of our roles we operate an agile working system, with time split between working on campus and at the employee’s home. It is the University’s expectation that home working will take place within the UK.

Further information about working for us, as well as the wide range of benefits we offer, can be found in the working with us section of our vacancies page.