Executive PA and Operations Coordinator

Boundless by CSMA; England; On-site; GBP 30,000 - 40,000; Part time

Job summary

A major not-for-profit organization in the United Kingdom seeks a proactive PA to support the CEO and assist with board operations. The role involves diary management, meeting preparation, and coordination of key projects. Applicants should possess strong organizational, project management, and communication skills, along with proficiency in Microsoft Office. This six-month temporary position offers a wide array of responsibilities aimed at enhancing executive operations and member engagement.

Qualifications

• Experience supporting senior leadership and boards, including governance documentation.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Provide proactive PA support to the CEO, including diary management and travel arrangements.
• Prepare and distribute board packs and ensure governance documentation is accurate.
• Liaison between the CEO, Executive Team, and key stakeholders.
• Support the Head of Member and Business Operations with operational, administrative, and project tasks.

Skills

Organisational skills

Project management skills

Microsoft Office Suite proficiency

Communication skills

Stakeholder management

Job description

About Us

Boundless is a notforprofit provider of member benefits. We are one of the UKs largest public sector and civil service clubs. We give back to those who give most to society by providing moneysaving deals, events and perks to help members get the most from their free time. We bring members together through shared interests, experiences and exclusive benefits which include exclusive deals on days out, holidays and high street brands, over 600 memberrun activities per year, an awardwinning magazine, exclusive events and hospitality, preferential rates at our hotels and holiday parks and a whole host of other perks.

Whats involved?

Purpose of the role

To provide proactive PA support to the CEO and assist with board activities, ensuring the effective delivery of board packs and executive office operations. In addition, the role offers highquality project administration and coordination support to the Head of Member and Business Operations, contributing to initiatives and project milestones across the organisation.

This role is offered on a six-month temporary contract, with the possibility of being extended.

Main responsibilities

• Provide proactive PA support to the CEO, including diary management, meeting preparation, travel arrangements, and correspondence.
• Prepare, collate, and distribute board packs and meeting papers; ensure governance documentation is accurate and statutory deadlines are met.
• Act as a liaison between the CEO, Executive Team, Board, and key stakeholders.
• Provide comprehensive operational, administrative, and project support to the Head of Member and Business Operations.
• Coordinate and facilitate crossdepartmental meetings and support the planning and delivery of key projects and initiatives.
• Assist with resource planning, expense management, and process improvement.
• Coordinate logistics for board meetings, external events, and memberfacing activities.

What will make you successful?

You will have

• Experience supporting senior leadership and boards, including governance documentation.
• Strong organisational and project management skills.
• Proficiency in Microsoft Office Suite (essential).
• Excellent communication and stakeholder management skills.
• Ability to manage multiple priorities and work independently.

Desirable

• Project Management experience.
• Six Sigma or Agile qualification.
• Experience in event management and supporting external engagement.

If you require any support or need to discuss reasonable adjustments, please contact us at [e-mail] or call 01273 744772.

How to apply

To apply for the above position please contact Boundless below including a copy of your C.V., salary expectations and covering letter detailing why you would be suitable for the role.