Executive Officer To The Mayor

Adecco; Croydon; Hybrid; GBP 125,000 - 150,000; Full time

Job summary

A reputable recruitment agency is seeking an Executive Officer to the Mayor in Croydon. This role involves substantial responsibility for supporting key directors in a dynamic environment. Key tasks include coordinating meetings, managing communications, and ensuring effective diary management. Candidates should have a solid understanding of Council functions and experience in a complex environment. The position offers a competitive hourly rate with hybrid working options.

Qualifications

• Wide ranging and detailed knowledge of Council activity.
• Excellent understanding of governance and policies.
• Experience operating in a political environment.

Responsibilities

• Coordinate team documents for meetings.
• Take minutes and provide updates.
• Manage the diary of the Corporate Director.
• Undertake special projects as determined.

Skills

Knowledge of Council activity

Excellent communication skills

Diary management

Project management

Job description

Job Title

Executive Officer to the Mayor

Pay

£25.92 an hour PAYE/£34.24 an hour UMBRELLA

Hours

36 Hours a week Mon-Fri 9AM-5PM

Duration

Initial 3 month contract

Location

HYBRID WORKING-Office based Bernard Weatherill House Croydon 3 a week.

Description

The Executive Officer to the Mayor role plays a significant part in the delivery of the corporate and directorate priorities and in supporting the Mayor in their day-to-day work. They will directly support two members of our Corporate Management Team, the Corporate Director of Housing and the Corporate Director of Children & Education.

Main Duties and Responsibilities

• Co-ordinate team documents for CMT and DMT meetings.
• Taking minutes of meetings and providing updates to the Chief Executive and Mayor when they are deputising at meetings.
• Ensure the office of the Corporate Director has sufficient support at all times.
• Management/ownership of the diary of the Corporate Director, including diary management activities, scheduling, co-ordinating meeting requirements with internal and external stakeholders and taking decisions without reference.
• Undertake special projects as determined by CD, e.g. leading on preparation for inspections, organising events, assist in the collation of data.
• Reviewing internal and external communications for the Chief Executive and Corporate Director, preparing presentations and drafting the content for speeches.
• Helping to manage complaints from the public, ensuring responses are sent and carrying out information management duties such as Freedom of Information (FOI) requests.
• Overseeing and servicing the requirements of the key stakeholder meetings, creating action plans for continuous improvement and ensuring actions are completed across the directorate.

Essential Knowledge

• Wide ranging and detailed knowledge of Council activity and other relevant public bodies including the current challenges facing Croydon Council and the wider Public Sector.
• Excellent understanding of the Council's vision, governance, objectives, strategies and policies.

Essential Experience

• Operating in a busy, demanding, complex and political environment.
• Working with and/or providing advice or recommendations to a senior leader.
• Collating complex reports presentations and /or briefings in a concise and accessible manner.
• Working effectively in a team including in a working group with multiple services represented.

Equal Opportunities

Adecco is an Equal Opportunities Employer.