Executive Officer

Oxford Brookes University; Oxford; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A modern and progressive university in Oxford is seeking a Governance Officer to support its Board of Governors and senior committees. The role includes providing high-quality administrative support, taking formal minutes, and ensuring effective governance procedures. Ideal candidates will have a degree in governance or law, significant experience in board administration, and strong organizational skills. This position offers a hybrid working model and extensive benefits.

Benefits

Minimum of 25 days holiday plus bank holidays

Local Government pension scheme with 19.2% employer contribution

Discounted sports and gym facilities

Flexible working equipment support

Training and development opportunities

Qualifications

• Significant experience managing and servicing boards and senior-level committees.
• Strong understanding of regulatory frameworks and statutory compliance.
• Exceptional organizational and time management skills.

Responsibilities

• Provide high-quality administrative support to the Head of Secretariat.
• Service the Board and senior committees, with efficient minute-taking.
• Offer expert advice on governance procedures for stakeholders.

Skills

Governance

Legal administration

Minute-taking

Organizational skills

Communication skills

Education

Degree in governance or law

Job description

Oxford Brookes University is distinctive in nature. We are a modern and forward thinking institution rooted in, and connected to a city with a rich history of culture and learning. We are a globally recognised University focused on providing high-quality teaching, delivering impactful research and an excellent student experience. Our vision is simple: “shape tomorrow through our unique blend of the modern and the traditional, by embracing diversity, seeking out the new and excelling in education and research.”

Our people are at the heart of the University - our excellence in teaching, research and knowledge exchange depends on the engagement, capability and wellbeing of our people. We strive to create and encourage an environment where people have the opportunity to develop, progress and thrive.

In acknowledgment of our commitment to gender equality and progression, we proudly hold the Athena SWAN Bronze award, a testament to our unwavering dedication to creating an inclusive and equitable environment for all. Join us at Oxford Brookes University, where every step forward is a leap toward a brighter tomorrow.

Join a collaborative and friendly team in the Vice-Chancellor’s Office as a Governance Officer. This is an excellent opportunity for a professional with a strong background in governance or legal administration to support the University\'s Board of Governors, its senior committees and shape institutional decision-making. You will work closely with the Head of Secretariat to provide high-quality administrative and governance support, including servicing the Board, its senior committees, the Senior Leadership Team (SLT), and Operations Team.

This role is a key point of contact for colleagues, Governors, and external stakeholders, providing advice on governance matters and ensuring the effective operation of our most senior governing bodies. The position offers significant scope for professional development in a dynamic, fast-paced environment.

Hybrid Working

This role offers a hybrid working model. While regular attendance at the office is required for in-person meetings or as business needs require, the remainder of your work can be performed remotely.

Key Responsibilities

• Provide high-quality professional administrative support to the Head of Secretariat and senior university committees
• Service the Board, SLT, and other senior committees, including precise and efficient minute-taking
• Act as a central source of expert advice and guidance on governance procedures for internal and external stakeholders.

What We're Looking For

• Degree educated, ideally with a relevant qualification in governance / law
• Significant experience managing and servicing boards and senior-level committees
• A strong understanding of regulatory frameworks and statutory compliance
• A strategic mindset with attention to detail
• Proven ability to take formal, high-quality minutes with a short turnaround time
• Exceptional organisational and time management skills, with the ability to balance competing priorities and meet strict deadlines
• A proactive, independent, and meticulous approach to your work
• Excellent IT, written, and verbal communication skills
• The ability to respond effectively to non-routine situations.

If you would like an informal discussion about this opportunity, please contact Maria Crawford, Head of Secretariat, at [e-mail]

Potential Interview Date: w/c 1st December or w/c 8th December

Benefits

• As an Oxford Brookes employee, you will enjoy a total of a minimum of 25 days holiday, rising with your service, plus 8 Bank Holidays and additional University concessionary Days (approx. 5 per year).
• We encourage and support hybrid working where the role allows and ensure that you have the necessary equipment to allow you to work flexibly.
• We have an extremely competitive Local Government pension scheme with a 19.2% Employer contribution rate, as well as providing all staff with financial education, a comprehensive employee assistance helpline.
• We prioritise the well-being of our employees—both physically and mentally, as well as financially. That\'s why we provide a diverse and comprehensive benefits package to support our team
• In addition, all employees have access to:
• ● Discounted rates for the University sports & gym facilities
• ● Brookes on-site Nursery
• ● Discounted travel options
• ● TOTUM card discount scheme
• ● Relocation scheme (for moves over 30 miles)
• ● Training and development opportunities
• ● Connected community - Brookes have a wide variety of staff networks which instil a sense of community offering employees a space for support, guidance and friendship making it a vibrant and inclusive place to work.

Equality, diversity and inclusion

At Oxford Brookes, inclusivity is one of our five guiding principles: we take positive steps to create an environment in which we celebrate, value and provide equal opportunity to all. We are committed to recruiting from the widest possible pool and welcome applications from all suitably qualified candidates who embrace our values, regardless of their background.

As a Disability Confident Employer we guarantee to interview any disabled applicant who meets the essential selection criteria.