Executive & Office/Events Assistant (12 month FTC)

Storio group; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A photography products company in London seeks an Executive & Office/Events Assistant to support the executive team and manage office events. This role demands excellent planning, multi-tasking skills, and proficiency in Google Suite. The ideal candidate will ensure the effective running of the executive's schedules and be integral to fostering a vibrant office culture through engagement activities.

Qualifications

• Proven planning and organisational skills.
• Experience in managing social and engagement activities.
• Demonstrated discretion and capacity to handle confidential materials.

Responsibilities

• Provide high level executive support to team members.
• Manage agendas and coordinate meetings.
• Organise local social and engagement events.

Skills

Planning and organisational skills

Multi-tasking skills

Strong verbal and written English skills

Ability to adapt and be flexible

Discretion for confidential materials

Tools

Google Suite

Oracle expenses and finance system

AI tools for note-taking

Job description

Executive & Office/Events Assistant at Storio Group

About the role

You will boost the effectiveness of our Group Executive Team (GET) by providing key support for their schedules, travel, and management tasks. You will also be the main driver for the London office's social life, engagement events, and day to day office needs. This role is crucial for keeping our executives on track and our London team connected and engaged.

How you embrace curiosity daily

• Provide high level executive support to 3 to 4 members of the Executive Team.
• Manage their agendas expertly, giving updates on appointments with various partners.
• Plan internal and external meetings, including GET meetings and presentations.
• Schedule all business trips and coordinate events.
• Be a leading part of all local social and engagement events in the London office.
• Coordinate the relationship and events with the Make A Wish foundation.
• Handle office legal and compliance support tasks, liaising with Moonpig when needed.

How you make your mark

• Serve as the reliable backbone for the executive support function.
• Ensure the London office culture thrives through well planned and organised events.
• Anticipate and resolve executive scheduling conflicts and priority issues before they happen.
• Manage and arrange reports and data files for executive use.
• Solve issues independently that don't need the executives' direct involvement.
• Act as back-up support to the Management Board Executive Assistant.

What you bring to the team

• Proven planning and organisational skills.
• Experience in managing social and engagement activities.
• Strong ability to adapt and be flexible to rapid changes in goals.
• Good business understanding to know who should be involved in a plan or activity.
• Excellent multi tasking skills and the ability to set clear priorities.
• Demonstrated discretion and capacity to handle confidential materials.
• Strong verbal and written English skills.

What sets you apart

• Deep knowledge of Google Suite (we don't use Microsoft Office).
• Experience with the Oracle expenses and finance system.
• Experience or comfort with using AI tools to help with note taking.

Ready to help shape our executive function and London office life?

About us

At Storio Group, we help people hold onto life's moments. We make personalised photo products that turn fleeting memories into things you can keep, share, and re-live.

Every person at Storio Group helps create our products and shape our company. You will see the impact of your work daily. We invite you to make your mark on our business, products, and customers' lives.

We act with heart by putting people first and valuing diverse perspectives. We give our best and aim for high standards in all we do. We own our work, taking initiative to find solutions. We embrace curiosity, always learning and trying new things. We find the joy in our work and create a positive environment.

Equal Opportunities & Right to Work

Storio Group is an equal opportunity employer, celebrating diversity and fostering an inclusive environment. If you require reasonable adjustments during interviews please contact our HR team.

Applicants must also have the legal right to work in the position's country without requiring sponsorship.