Executive Management Assistant

ApprovalMax Limited; City Of London; Hybrid; GBP 50,000 - 70,000; Full time

Job summary

A dynamic SaaS company in the City of London is seeking an Executive Management Assistant to support the CEO. This role involves ensuring smooth daily operations, preparing leadership materials, and coordinating communication with stakeholders. The ideal candidate has 13+ years of executive support experience and thrives in a proactive, organized environment. Opportunities for growth and hybrid working arrangements are offered, along with competitive compensation.

Benefits

Competitive compensation

Professional growth potential

Collaboration with experienced leadership

Qualifications

• 13+ years of experience in executive support operations or project management, preferably in SaaS or startup environments.
• Proactive, detail-oriented, and highly organized.
• Clear and professional communication skills.
• Experience working with senior executives and understanding strategic decision-making.
• Ability to balance structure and flexibility in fast-paced settings.

Responsibilities

• Support the CEO in daily operations and execution of routine tasks.
• Prepare materials and presentations for meetings.
• Coordinate Board and Executive Team meetings with necessary materials.
• Track key action items and ensure timely completion.

Skills

Channel Marketing

Accounts Reconciliation

Collection

B2C

Drafting

HACCP

Job description

The Executive Management Assistant ensures that leadership focus translates into effective execution. Youll be the operational backbone for the CEO coordinating priorities streamlining communication and ensuring that the companys strategic initiatives move forward efficiently.

Youll work closely with the CEO and interact regularly with the executive team the Chairman (former CEO of two SaaS unicorns) and our growth equity investor Yttrium. This role offers a front-row seat to how a fast-growing SaaS company is scaled providing exposure to high-level decision-making governance and strategy implementation.

This is a hands-on coordination and execution role ideal for someone who thrives on organisation proactivity and seeing things through from start to finish.

Key Responsibilities

• Support the CEO in daily operations and ensure smooth execution of routine activities
• Prepare materials presentations and summaries for leadership meetings and external engagements
• Coordinate Board and Executive Team meetings assisting with materials agendas and follow-ups
• Track key action items and ensure deliverables are completed on time

Communication & Information Flow

• Support internal and external communication between the CEO and key stakeholders
• Maintain structured documentation and visibility on ongoing projects and decisions
• Help organise All-Hands meetings leadership offsites and company communications

Project & Operational Support

• Support special projects and cross-functional initiatives led by the CEO or leadership team
• Gather and summarise research on markets competitors and operational benchmarks
• Contribute to planning cycles OKRs and progress tracking

Qualifications

• Have 13 years of experience in executive support operations or cross-functional project management (SaaS or startup environment a plus)
• Are proactive detail-oriented and thrive on keeping things organised and moving
• Communicate clearly professionally and with discretion
• Enjoy working closely with senior executives and learning how strategic decisions are made
• Can balance structured execution with flexibility in a fast-moving environment

Additional Information

• Why Join ApprovalMax
• Shape the growth story of a global SaaS company defining the Money Out category
• Collaborate closely with an experienced and entrepreneurial leadership team
• Gain exposure across all major business functions from strategy to go-to-market to product
• London-based hybrid environment with international collaboration
• Competitive compensation and strong professional growth potential

Key Skills

• Channel Marketing
• Accounts Reconciliation
• Collection
• B2C
• Drafting
• HACCP

Remote Work

No

Employment Type

Full-time

Experience

years

Vacancy

1