Executive Coordinator (Stadium Project)

Luton Town; Luton; On-site; GBP 30,000 - 45,000; Full time

Job summary

A professional sports club in Luton is seeking an Executive Coordinator to provide high-level administrative and executive support. This role includes managing communications between the club and external stakeholders while ensuring project governance and maintaining confidentiality. The ideal candidate has proven experience as an Executive Assistant or related role, exceptional organisational skills, and proficiency with Microsoft Office. This is a full-time position requiring eligibility to work in the UK.

Qualifications

• Proven experience managing high-profile projects.
• Experience working with Board/Executive teams.
• Strong interpersonal skills and ability to collaborate effectively.

Responsibilities

• Provide support to senior executives with diary management and travel arrangements.
• Prepare, edit, and proofread documents and presentations.
• Organise meetings and ensure compliance with governance requirements.

Skills

Organisational skills

Time management skills

Communication skills

Attention to detail

Education

Proven experience as an Executive Assistant, Legal PA or Paralegal

Tools

Microsoft Office suite

Document management systems

Job description

The Executive Coordinator will provide high-level administrative and executive support to the CEO, COO, Legal Counsel, the Board and stadium project team. This role is pivotal in ensuring smooth communication and coordination between the club, contractors and other stakeholders. This role will support the smooth operation of board and project governance, whilst maintaining standards, confidentiality, accuracy and professionalism.

The role combines executive administration duties, legal/board support and some project coordination for the Power Court stadium development.

KEY RESPONSIBILITIES

• Provide comprehensive support to senior executives, including collective diary management, travel arrangements & correspondence.
• Prepare, edit and proofread executive documents, reports & presentations.
• Organise Board and Project meetings, including scheduling, logistics and preparation of board papers.
• Take and distribute accurate meeting minutes, ensuring timely follow up actions and decision.
• Maintain a central log of all key business decision and approvals.
• Ensure compliance with governance and record‑keeping requirements.
• Coordinate document reviews and ensure completion within set timeframes.
• Liaise with external contractors, advisors and legal representatives.
• Ensure smooth coordination across project streams, ensuring key milestones are met.
• Build strong relationships with internal teams, and external stakeholders.
• Manage confidential information with discretion and professionalism.

MAIN JOB REQUIREMENTS AND PERSON SPECIFICATION

Essential

• Proven experience as an Executive Assistant, Legal PA or Paralegal.
• Exceptional organisational and time management skills.
• Experience managing high-profile projects and working with Board/ Executive teams.
• Strong attention to detail, accuracy and confidentiality.
• Proficiency with Microsoft Office suite and document management systems.
• Ability to prioritise competing demands in a fast-paced environment.
• Good leadership, communication, and interpersonal skills, with the ability to collaborate effectively across diverse teams and stakeholders.
• Highly professional and focused but equally as flexible and personable.
• Proactive, solution‑orientated, collaborative and reliable.

DESIRABLE

• Experience in a legal, corporate governance or professional services environment.
• Familiarity with Software, or secure document sharing tools.
• Project coordination or contractor management experience.

ADDITIONAL INFORMATION

• This a Full‑Time role.
• Applicants must be eligible to live and work in the UK.