Executive Business Assistant to Chief Executive

Gloucestershire Health and Care NHS Foundation Trust; Tewkesbury; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading healthcare organization in the United Kingdom is seeking an Executive Business Assistant to support the Chief Executive. This role involves managing communications, coordinating business activities, and undertaking projects to ensure efficiency within the CEO's office. The ideal candidate will possess excellent interpersonal skills, strong business administration experience, and the ability to handle confidential matters effectively. This full-time position offers an opportunity to gain insight into critical operational and strategic issues.

Qualifications

• Demonstrated experience in a senior administrative role.
• Proven ability to work with high-level corporate support.
• Excellent communication and organizational skills.

Responsibilities

• Coordinate business activities through the Chief Executive's Office.
• Manage confidential communications with stakeholders.
• Undertake projects and research assignments for the Chief Executive.

Skills

Excellent interpersonal aptitude

Strong business administration skills

Ability to manage communications

Project coordination skills

Job description

Executive Business Assistant to Chief Executive

The closing date is 16 December 2025

Full time (Part-time working of minimum of 4 days a week will be considered)

Gloucestershire Health and Care is seeking an enthusiastic colleague to join the team as Executive Business Assistant to provide proactive, trusted and highly confidential support to our Chief Executive across the range of their responsibilities.

You will coordinate business activities, manage high level meetings and events, handle complex correspondence, prepare briefings and analysis, and undertake projects and research to ensure the Chief Executive's priorities are delivered effectively. The role requires a personable, professional candidate who can work effectively with colleagues at all levels, whilst holding overall responsibility for the running of the CEO's office.

You will bring intelligent analysis to situations and issues, excellent writing skills and enjoy the challenge of dealing with multiple conflicting priorities in limited time. In return, you will gain a unique insight into a broad range of operational, strategic and policy issues and work within a friendly and ambitious team.

Please note that interviews for this role will be held on 22nd December.

Main duties of the job

The Executive Business Assistant will support the Chief Executive as they lead the Trust, which covers mental health, physical health and learning difficulties across Gloucestershire, with a workforce in excess of 5,000. The successful candidate will be required to demonstrate a calm, positive and flexible approach to their work and will be an enthusiastic, hard‑working team player.

The role requires someone with excellent communication and organisational skills, who is self‑motivated to manage their own workload on a day‑to‑day basis and prioritise work to meet deadlines.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

About us

We have a skilled and dedicated workforce of over 5,000 colleagues working in a diverse range of services over 55 sites and within people's homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.

Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views.

• 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
• 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
• 81% said that care of patients and service users is the Trust's priority, compared with an average in comparable NHS Trusts in England of 64%.

This high‑level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top‑quartile performance in the annual staff survey and Pulse surveys.

Job responsibilities

Executive Business Support

Coordinate the flow of business through the Chief Executive's Office, supporting the Chief Executive in completing tasks and following through on issues on their behalf. Prepare internal and external briefings, papers and presentations, undertaking research and data analysis as necessary.

Communication

Manage the communication of highly confidential and sensitive information with internal and external stakeholders ensuring that messages and relations contribute positively to the Trust's reputation and credibility.

Proactively manage the Chief Executive's communications and workflow, initiating and taking action independently, bringing urgent matters to their attention, solving problems independently and using own initiative.

Project Coordination

Undertake and coordinate projects and research assignments and other administrative duties as requested by the Chief Executive.

Governance support

Responsible for the co‑ordination of formal committee meetings, including drafting agendas, collating and proofreading reports, preparing presentations and taking minutes.

Legal and Compliance

This role is not eligible for sponsorship as per the Government's UK VISA and Immigration Rules and Regulations. For more information please visit https://www.gov.uk/browse/visas-immigration/work-visas.

Person Specification

Business and/or senior administration experience

• Strong and varied business / administration skills gained through work‑based practice and development
• Experience of providing high‑level corporate support

Personal skills, abilities and attributes

• Excellent interpersonal aptitude and ability to work with people at all levels.

Embodies Trust values

• Demonstrates understanding and embodiment of Trust values

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Gloucestershire Health and Care NHS Foundation Trust

Address

1010 Pioneer Avenue, Gloucester Business Park