Executive Assistant, Visa Commercial Solutions

Visa; Camden Town; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A global payments technology leader is seeking an Executive Assistant to support three VPs in managing schedules, travel, and administrative tasks. This role requires strong organizational skills and a proactive approach to communication. Candidates should be detail-oriented and able to thrive in a fast-paced environment, with proficiency in Microsoft Office applications. The position offers a hybrid work arrangement, with office attendance expected from Tuesday to Thursday.

Qualifications

• Proven ability to build credible long-term working relationships.
• Strong organizational and time-management skills.
• Ability to work in fast-paced environments.

Responsibilities

• Manage diaries and schedules for multiple VPs.
• Liaise with internal and external stakeholders.
• Analyze and approve expenses for travel.

Skills

Strong time-management and organizational skills

Proficient with Microsoft PowerPoint

Proficient with Microsoft Excel

Proficient with Microsoft Word

Proficient with Microsoft Outlook

Strong communication skills

Problem-solving attitude

Detail-oriented

Self-motivated

Ability to work in fast-paced environments

Job description

Job Overview

The main function of this Executive Assistant role is to support three VPs in Visa Commercial Solutions, with administrative duties including handling prioritization, managing the calendar, arranging travel, conducting desk research, supporting the organization of team activities and other administrative and project tasks.

Responsibilities

• Diary Management – establishing and maintaining a sustainable daily, weekly and monthly rhythm; proactively managing diary clashes; maintaining a forward view of the diary; ensuring the overall week supports the agreed rhythm; ensuring regular meetings are scheduled and rescheduled for direct reports and stakeholders.
• Administration – acting as a liaison and facilitator and first point of contact; liaising with internal and external stakeholders to arrange meetings, hold dates for events and coordinate business-as-usual activities; actively contributing to fostering team culture and community by organizing and participating in various team‑building activities and events.
• Email Management – prioritizing emails/requests and filtering/escalating information as appropriate and email distribution lists.
• Travel & Expenses – analysing and approving expenses on behalf of the VPs; managing complex travel itineraries for the VPs.
• Hybrid work: expected to be in Visa’s Paddington office Tuesday to Thursday.

Qualifications

• Proven ability to build credible long‑term effective working relationships, both internally and externally.
• Strong time‑management and organizational skills, with a structured approach.
• Approaching problems with a can‑do attitude, never believing solutions are impossible to formulate.
• Ability to work in fast‑paced environments.
• Proficient with Microsoft PowerPoint, Excel, Word and Outlook.
• Strong, open communication, including writing, interpersonal and presentation skills.
• Self‑motivated, highly organized and detail‑oriented.
• Excellent organisational skills.
• Above all, a positive, can‑do attitude, loving a challenge and thriving as part of a strong team.

About Visa

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.