Executive Assistant To The Headteacher – Secondary School In Reading (Asap Start)

Marchant Recruitment; Reading; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Executive suite facilities

On-site parking

Job summary

Marchant Recruitment is seeking an exceptional Executive Assistant to a Headteacher at a prestigious Reading secondary school. This full-time role provides confidential executive support, complex diary management, and liaison with governors and external stakeholders.

Based in Reading, the successful candidate will draft high-level communications, prepare briefing dossiers, and oversee executive office operations. ASAP start, 52-week or permanent contract options available.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or Senior Administrator to a Headteacher or Executive Director
• Outstanding shorthand/minute-taking skills and advanced proficiency in Microsoft Office suite
• Impeccable written English, editorial skills, and executive-level organizational abilities
• Complete discretion, diplomacy, and the ability to work under high pressure with complete confidentiality
• An active enhanced DBS check on the Update Service (or willingness to apply)

Responsibilities

• Provide high-level, confidential executive assistant support to the Headteacher and Senior Leadership Team
• Manage the Headteacher’s complex diary, scheduling appointments, panel interviews, and external engagements
• Draft, edit, and proofread high-level correspondence, governor reports, speech notes, and school policies
• Organize and clerk senior leadership team meetings, taking accurate minutes and tracking action items
• Act as a gatekeeper and ambassador for the Headteacher when liaising with parents, inspectors, and local authorities
• Coordinate logistics for school inspection visits (Ofsted), governors' meetings, and leadership conferences

Skills

Diary management

Minute-taking

Executive support

Liaison with stakeholders

Tools

Microsoft Office Suite

Job description

A prestigious secondary school in Reading is seeking an exceptional, highly discreet Executive Assistant to the Headteacher to provide confidential administrative leadership for an immediate (ASAP) start.

Job Overview

Executive support plays a pivotal role in the strategic leadership of the school. The successful applicant will act as the confidential first point of contact for the Headteacher, managing a complex diary, drafting high-level communications, coordinating governor meetings, and overseeing executive office operations.

Working directly alongside the Headteacher and Governors, you will manage diary appointments, organize senior leadership agendas, prepare briefing dossiers, and liaise with key external stakeholders. This is a full-time, 52-week ongoing or permanent role.

Key Responsibilities

• Provide high-level, confidential executive assistant support to the Headteacher and Senior Leadership Team

• Manage the Headteacher’s complex diary, scheduling appointments, panel interviews, and external engagements

• Draft, edit, and proofread high-level correspondence, governor reports, speech notes, and school policies

• Organize and clerk senior leadership team meetings, taking accurate minutes and tracking action items

• Act as a gatekeeper and ambassador for the Headteacher when liaising with parents, inspectors, and local authorities

• Coordinate logistics for school inspection visits (Ofsted), governors' meetings, and leadership conferences

The School & What’s on Offer

• Immediate Start: Full-time, long-term or permanent contract starting ASAP

• Role Type: Full-time hours (52-week or Term-Time plus key holiday weeks)

• Facilities: Professional executive suite with dedicated office resources and direct leadership access

• Location: Prime Reading location with excellent road links and on-site parking

Candidate Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or Senior Administrator to a Headteacher or Executive Director

• Outstanding shorthand/minute-taking skills and advanced proficiency in Microsoft Office suite

• Impeccable written English, editorial skills, and executive-level organizational abilities

• Complete discretion, diplomacy, and the ability to work under high pressure with complete confidentiality

• An active enhanced DBS check on the Update Service (or willingness to apply)