Executive Assistant to the Founder - Finance

Bain and Gray; England; On-site; GBP 70,000 - 85,000; Full time

Job summary

A respected finance firm in Mayfair seeks a Senior Executive/Business Assistant to support the CEO with a variety of tasks including diary management, travel arrangements, and event coordination. The ideal candidate is proactive, professional, and able to thrive in a fast-paced environment. This is a 5-day in-office role offering competitive salary and benefits.

Benefits

Competitive salary

Benefits and bonus

Qualifications

• Experienced EA with ability to manage multiple tasks.
• High level of emotional intelligence and organizational skills.
• Interest in tech development for efficiency.

Responsibilities

• Manage CEO’s diary, travel arrangements, and expenses.
• Provide admin support including dictations and correspondence.
• Coordinate internal events and charity relations.

Skills

Professionalism

Strong work ethic

Team player

Strong communication skills

Proactive attitude

Discretion and confidentiality

Resourcefulness

Job description

Reference: VB4522

Salary: Competitive Salary £70,000 - £85,000 DOE + benefits and bonus

Location: Mayfair, London

Our client, a respected and impressive boutique finance firm, is looking for a professional and extremely proficient Senior Executive/ Business Assistant to come on board and provide support to the dynamic and driven CEO/ Founder.

Based in gorgeous offices in Mayfair, the successful candidate will be providing a mixture of business and private 1.1 support. The successful EA will be joining a lovely team who offer great benefits!

This is an outstanding opportunity for an experienced EA to support a highly successful and well-regarded CEO. We are seeking an EA who prides themselves in going above and beyond to ensure the smooth running of the CEO’s personal and business life. The duties of the EA are extremely varied from event management, liaising with clients to managing the CEOs ever changing diary and travel arrangements. We are looking for a well organised, forward thinking and unflappable individual who has the ability to juggle and multitask and thrives working in a fast-paced environment. This is a true right hand role which requires a business mind and a high level of emotional intelligence.

Please note this role is 5x days in office.

Duties include but are not limited to:

• Diary management, itineraries, flights, travel, and expenses (business and personal)
• Dictations – typing up, proofing and sending out all internal correspondence on behalf of CEO
• Admin research, printing, scanning, general filing, typing meeting notes, couriers
• Fitness; calendar edits, blog, liaison with fitness contacts, booking and managing sessions
• Internal event management; Ski Trip co-ordination, annual Christmas party, monthly lectures in the office and ah-hoc charity events and fundraisers
• Charity relations; events, liaison with all main charities, email outs

Desired attributes

• High level of professionalism
• Dedication to job role
• Strong work ethic, team player
• Can-do attitude
• A proactive individual who will take a genuine interest in the business
• Strong communication, writing and dictation skills
• Willing to go the extra mile
• Works well under busy and pressured environments
• Discretion and confidentiality
• Strong initiative and resourcefulness
• An interest in the development of tech to improve business processes and ways of working for the CEO and broader business
• Team Player who can work effectively with the broader EA team and business leaders.
• Willing to work out of hours when necessary

Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.