Executive Assistant to the Director of ECPD

Artsjobsonline Ltd; Greater London; On-site; GBP 42,000 - 56,000; Full time

Job summary

The British Museum is seeking an experienced Executive Assistant to the Director of Estates, Capital Projects & Design. You will own the day-to-day running of the Director’s office, anticipate priorities, prepare for key meetings and ensure decisions and actions move forward.

With visibility across the department, you will support governance, communications and coordination with senior leaders and external stakeholders, handling confidential information with discretion and producing high-quality

Qualifications

• You will have strong senior level Executive Assistant or Personal Assistant experience.
• You will be confident managing competing priorities independently and handling confidential information.

Responsibilities

• Manage the Director’s diary, inbox, correspondence and meeting preparation.
• Coordinate Senior Leadership Team meetings, papers, decisions and actions.
• Maintain the department’s risk register and track actions and reporting.
• Draft high quality correspondence, papers and internal communications.
• Coordinate training, compliance and departmental reporting requirements.
• Build effective relationships across the Museum and with external stakeholders.

Skills

Executive Assistant experience

Diary management

Job description

About the role

This is an opportunity to work at the heart of a busy and varied department, providing trusted support to the Director of Estates, Capital Projects & Design and helping them make the best use of their time. You will have real ownership of the day to day running of the Director’s office, from anticipating priorities and preparing for key meetings to keeping decisions and actions moving forward.

With visibility across the department, you will work closely with senior leaders and colleagues involved in major capital programmes and the operational estate. It is a role with plenty of variety and scope to make an impact, combining first class executive support with governance, communication and coordination across the department.

About you

You will bring strong senior level Executive Assistant or Personal Assistant experience, with a track record of supporting a director or equivalent senior leader in a busy, complex organisation. Highly organised and proactive, you will be confident managing competing priorities independently, anticipating what is needed and using sound judgement to keep a demanding office running smoothly.

You will be an excellent written and verbal communicator, able to draft and proofread high quality correspondence, papers and reports and handle confidential information with discretion. You will build effective relationships at all levels and bring tact, diplomacy, attention to detail and a solutions focused approach. Experience in estates, capital projects, construction or a comparable technical or project environment would be useful but is not essential.

Key areas of responsibility

• Manage the Director’s diary, inbox, correspondence and meeting preparation
• Coordinate Senior Leadership Team meetings, papers, decisions and actions
• Maintain the department’s risk register and track actions and reporting
• Draft high quality correspondence, papers and internal communications
• Coordinate training, compliance and departmental reporting requirements
• Build effective relationships across the Museum and with external stakeholders

The Masterplan

The British Museum is undertaking its biggesttransformationsince its founding nearly 300 years ago. This physical and intellectual transformation includes large scale building and gallery transformation, new ways of connecting with audiences and different ways of working. As we look towards this exciting future, we remain guided by the words of our founder Hans Sloane - who dreamed of a museum connecting all arts and sciences, which would be accessible to everyone, everywhere.