Executive Assistant to the Dean - London, NW1 4SA

London Business School; Belfast; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A prestigious business school in Belfast is hiring an Executive Assistant to the Dean. This role involves managing the Dean’s schedule, providing high-quality support, and acting as a key point of contact for stakeholders. The successful candidate will have exceptional organizational skills, C suite EA experience, and the ability to operate under pressure. A hybrid working arrangement is offered along with a generous benefits package including annual leave, pension contributions, and professional development opportunities.

Benefits

Generous annual leave

Pension package with 14.5% employer contribution

Free onsite gym and swimming pool

Professional development opportunities

Enhanced cycle to work scheme

Wellbeing support services

Paid emergency leave for family care

Qualifications

• C suite EA experience required.
• Strong stakeholder management skills essential.
• Ability to work with minimal supervision.

Responsibilities

• Manage the Dean’s schedule and priorities.
• Organise overseas trips for the Dean.
• Provide timely support for urgent tasks.
• Proofread correspondence for brand compliance.
• Act as key contact for stakeholders.

Skills

Exceptional organisation skills

First class planning and organisational ability

Excellent oral and written communication skills

Meticulous attention to detail

Relationship building and stakeholder management

Ability to work under pressure

Job description

Executive Assistant to the Dean - London, NW1 4SA

The Role

Are you an experienced Executive Assistant with exceptional organisation skills?

We are looking to appoint a professional, proactive and personable Executive Assistant (EA) to the Dean of London Business School. The EA provides high-quality, comprehensive support to the Dean in his role as the School’s Chief Executive Officer, managing the Dean’s schedule, correspondence, meetings, travel and external engagements, ensuring he is fully prepared for all commitments.

This role leads the two-person Dean’s Office and includes line management of the Executive Assistant, Dean’s Office. The postholder represents the Dean’s Office professionally, exercising sound judgement, discretion and strong stakeholder management at all times.

Main Responsibilities

• Organisation and management of the Dean’s schedule in line with the immediate and longer-term priorities of the School
• Planning and organisation of all aspects of overseas trips made by the Dean
• Co-ordination of relevant briefings, information and logistics in a timely and efficient manner for all meetings, events and overseas travel
• Projection of a positive, professional image for the Dean’s Office, acting as a key point of contact for internal and external stakeholders
• Provision of support for the Dean in managing multiple and often urgent tasks in a timely manner, flagging priorities and following up as necessary
• Proof reading correspondence to be issued by the Dean to ensure that it conforms to the School’s brand and style guidelines

Who we are looking for

• C suite EA experience
• First class planning and organisational ability
• Excellent oral and written communication skills
• Meticulous attention to detail and a highly developed grammatical knowledge.
• Highly developed relationship building and stakeholder management skills
• Capable of working under pressure and with minimal supervision
• Diplomatic but assertive when required
• Intellectually curious and a keen learner

Why London Business School

London Business School; a global and vibrant business community based in two of the world’s most dynamic cities, London and Dubai. It’s where extraordinary minds and diverse perspectives connect, to have a profound impact on the way the world does business and the way business impacts the world. We offer best in class hybrid learning to our students and participants, whilst creating a flexible, su...

What you can expect from us

• Generous annual leave of 27 days plus extra between Christmas and New Year
• Generous pension package, 14.5% employer contribution (in return for employee enrolment and contribution)
• Free onsite gym and swimming pool
• Amazing range of professional development to support your career path
• Enhanced cycle to work scheme
• Wellbeing offering to support your physical, mental and financial health
• Up to 5 days paid emergency leave for staff who have caring responsibilities for a family member, dependent or friend who is ill.

All enjoyed in a Smart (hybrid) Working environment so we’re looking forward to discussing how, where and when you might work best to deliver in your new role.

Our commitment to driving inclusion and belonging

We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large. We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard. Candidates needing sponsorship should assess their eligibility for a Certificate of Sponsorship by evaluating their circumstances against the relevant criteria before applying. Please note we start screening CVs and interviewing candidates from the start of a campaign. A successful candidate could progress to offer before the advertised closing date. We encourage you to apply as soon as possible if you are interested in any roles.