Executive Assistant to the CTO

Nokia; Aldermaston Wharf; On-site; GBP 35,000 - 55,000; Full time

Job summary

A global technology leader is seeking an Executive Assistant to support the Chief Technology Officer. This fast-paced role requires managing calendars, organizing meetings, and coordinating travel. Ideal candidates should have experience supporting C-Level executives, excellent communication, and organizational skills. The position offers an opportunity to develop leadership abilities and engage with senior leaders. Benefits include flexible working arrangements, comprehensive medical coverage, and a supportive work culture.

Benefits

Flexible working arrangements

Medical insurance plan

25 vacation days plus bank holidays

Pension plan

Qualifications

• Experience in a global organization providing support at an executive level.
• Excellent communication skills for concise and professional interactions.
• Ability to manage sensitive information with discretion.

Responsibilities

• Provide essential support to the Chief Technology Officer.
• Manage complex calendars and travel itineraries.
• Organize meetings and ensure follow-ups.

Skills

Experience supporting C-Level Executives

Strong communication skills

Excellent organizational skills

Ability to prioritize multiple tasks

Detail-oriented approach

Proactive working style

Team player

Education

Business management qualification

Tools

Concur

Job description

Job Description

The Nokia Technology and AI Office drives innovation that shape the future of connectivity and AI. We are dynamic, global team that value curiosity, creativity, and collaboration. Our teams at Nokia Bell Labs, the world-renowned research arm behind breakthroughs like the transistor and information theory, pioneer next-generation technologies such as 6G, quantum computing, and responsible AI to create sustainable, intelligent networks for industries and societies worldwide.

In this role, the Executive Assistant will be responsible for comprehensive support to the Chief Technology and AI Office (CTO) in Europe. The work environment is fast-paced and challenging. This is a position of trust, requiring the ability to handle a wide variety of activities and confidential matters with discretion.

• Provide critical support to the CTO
• Manage CTO's calendar and travel plans
• Serve as a gatekeeper for meeting requests
• Coordinate senior management team meetings and external events
• Handle administrative and logistical tasks for CTO
• Ensure smooth communication between CTO's office and other departments
• Coordinate IT support and security for CTO
• Demonstrate excellent organizational and communication skills

From a Professional Growth perspective, this role will enable

• Leadership skill development in relation to taking initiative, managing different kind of tasks and collaborating effectively.
• Executive Communication skills in relation to senior level engagements and interpersonal interactions.
• Excellent Networking opportunities with senior leaders across the business.

How You Will Contribute And What You Will Learn

• Manage calendars, prioritize meetings, and coordinate schedules across European time zones.
• Organize meetings, prepare agendas, and ensure follow-ups are handled.
• Arrange complex travel itineraries including flight booking, hotels and working with 3rd party vendors for support for country documents requirement.
• Managing expense claims in the internal system (Concur)
• Handle sensitive communications with discretion.
• Supporting leadership with reports, presentations, and organizational documents.
• Coordinate logistics for internal and external events.
• Improve processes (like meeting agenda and follow up actions, travel and holidays plan) and enhance efficiency where possible.
• Work with internal communication and social media, preparing draft communication and helping to manage social media account (mainly LinkedIn)
• Collaborate with the executive assistant community fostering collaboration mindset.

Key Skills And Experience

• Experience supporting C-Level Executives in global organizations
• Strong communication skills with the ability to communicate in a clear, concise and professional manner
• Excellent organizational and problem-solving skills
• Ability to prioritize and handle multiple tasks
• Organized and detail-oriented approach, ensuring tasks are completed efficiently
• Ability to handle confidential information with discretion
• Proactive working style with the ability to anticipate needs and taking the initiative
• Team player, collaborating effectively with other team members and stakeholders

It would be great if you also had

• A business management qualification

About Us

Advancing connectivity to secure a brighter world.

Nokia is a global leader in connectivity for the AI era. With expertise across fixed, mobile and transport networks, powered by the innovation of Nokia Bell Labs, we’re advancing connectivity to secure a brighter world.

Learn more about life at Nokia.

Our recruitment process

We act inclusively and respect the uniqueness of people. Our employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect.

If you’re interested in this role but don’t meet every listed requirement, we still encourage you to apply. Unique backgrounds, perspectives, and experiences enrich our teams, and you may be just the right candidate for this or another opportunity.

The length of the recruitment process may vary depending on the specific role's requirements. We strive to ensure a smooth and inclusive experience for all candidates. Discover more about the recruitment process at Nokia.

About The Team

Some of our benefits in UK/Ireland:

• Flexible working arrangements and additional flex benefits to support work–life balance
• A minimum of 90 days of Maternity and Paternity Leave, with the option to return to work within a year following the birth or adoption of a child (based on eligibility)
• Medical insurance plan, life assurance, and long-term disability/critical illness coverage
• Company sick pay and pension plan to ensure financial security and support during challenging times
• Annual Leave of 25 working days plus bank holidays
• Car allowance based on eligibility
• Well-being programs to support your mental and physical health
• Opportunities to engage with Nokia Employee Resource Groups (NERGs), as well as access to mentors, coaches, and Employee Growth Solutions
• A learning culture that promotes continuous personal and professional growth – for your role and beyond