Executive Assistant to the Chief Digital Information Officer

University of Oxford; Oxford; On-site; GBP 30,000 - 45,000; Full time

Job summary

A prestigious university in Oxford seeks an Executive Support Officer to provide professional support to senior leadership. The role involves managing the CDIO's diary, handling confidential matters, and ensuring efficient office operations. The ideal candidate will have extensive executive support experience and exceptional interpersonal skills. This position offers generous leave and flexible working options.

Benefits

38 days of annual leave

Generous family leave schemes

Hybrid and flexible working

Excellent pension scheme

Affordable commuting options

Qualifications

• Significant experience of providing personal/executive support to a senior officer.
• Demonstrable experience of diary management and making complex travel arrangements.
• Ability to act with high levels of discretion.

Responsibilities

• Manage the CDIO's complex diary and prioritize competing demands.
• Prepare briefings, draft correspondence, and coordinate meetings.
• Liaise with internal and external stakeholders.

Skills

Diary management

Excellent interpersonal skills

Strong organizational skills

High levels of literacy

Problem-solving

Confidentiality

Excellent IT skills

Job description

This is a fast‑paced and rewarding role where you'll provide professional and proactive support to the CDIO, ensuring their time is managed effectively and their office runs smoothly. You'll handle a wide range of confidential and high‑profile matters, exercise sound judgement, and act as a trusted partner to senior colleagues across the University. You'll manage the CDIO's complex diary, prioritise competing demands, prepare briefings, draft correspondence, and coordinate key meetings and events. You'll also oversee office systems and procedures, liaise with internal and external stakeholders, and ensure the CDIO is fully equipped for every engagement. Reporting to the Head of the Registrar's Office and working closely with senior administrative staff across UAS, you'll build strong relationships, maintain discretion, and play an integral role in enabling effective leadership of the University's digital transformation portfolio.

• Significant experience of providing personal/executive support to a senior officer.
• Demonstrable experience of diary management, including making complex travel arrangements.
• Excellent interpersonal skills with an ability to build relationships with people at all levels, internal and external to the University.
• High levels of literacy and excellent communication skills, including the ability to draft correspondence, take minutes/meeting notes, and produce well‑researched notes.
• Strong organisational and time management abilities; ability to self‑motivate; manage a range of tasks in parallel; and reprioritise effectively in response to change.
• Ability to solve problems and work under pressure while maintaining accuracy.
• Ability to act with high levels of discretion and personal responsibility when dealing with confidential and sensitive matters.
• Conscientious and proactive approach to work, with the ability to work well as part of a small team.
• Excellent IT skills, including as a minimum Microsoft Office packages.

University Offices, Wellington Square, Oxford, OX1 2JD, Spanning the historic streets of the 'city of dreaming spires', the University of Oxford has been ranked the world's leading university for ten consecutive years. A place where centuries of tradition meet world‑changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you'll contribute to ground‑breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

Benefits

What We Offer Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full‑pay maternity and adoption leave, plus 12 weeks of full‑pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.