Executive Assistant to the CEO

HARRIS HILL; Rugby; On-site; GBP 35,000 - 50,000; Full time

Job summary

A respected international membership body is seeking an Executive Assistant to the CEO. In this pivotal role, you will provide high-level executive support, manage correspondence, and coordinate key events. The ideal candidate will have proven experience in a similar role, strong organizational skills, and proficiency in Microsoft Office. This position offers a unique opportunity with a substantial handover period for a smooth transition.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant at a senior level.
• Highly organized and proactive, able to manage multiple priorities.
• Strong written and verbal communication skills, with discretion.

Responsibilities

• Provide high-level executive and secretarial support for the CEO.
• Manage correspondence and prepare reports on behalf of the CEO.
• Coordinate high-profile events and maintain communication with the Board.

Skills

Executive Assistant experience

Organizational skills

Strong communication

Microsoft Office proficiency

Job description

Overview

Harris Hill is delighted to be partnering exclusively with a respected international membership body to recruit their new Executive Assistant to the CEO.

This is a unique opportunity to step into a pivotal role, working directly with the Chief Executive, the President, and the Board of Trustees. The current postholder will be retiring in 2026, and the successful candidate will benefit from a substantial handover period, ensuring a smooth transition and excellent preparation for success.

Responsibilities

• Be the key point of coordination for the CEO’s office, providing high-level executive and secretarial support across a wide range of responsibilities.
• Manage correspondence and reports on behalf of the CEO and President, ensuring they are fully briefed ahead of meetings and events.
• Maintain seamless communication with the Board of Trustees and support Board processes, inductions and development.
• Coordinate high-profile events such as the Annual General Meeting and the Presidential Address.
• Act with initiative and judgement as a trusted aide to the CEO and President, occasionally making decisions and delegating on their behalf.
• Coordinate leadership meetings, manage projects, and maintain accurate and accessible records that capture current business and the institution’s history.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant at a senior level, ideally within a charity, membership, or professional body.
• Highly organized and proactive, able to juggle multiple priorities and build relationships with stakeholders at all levels.
• Strong written and verbal communication skills and the ability to handle sensitive information with discretion.
• Advanced proficiency in Microsoft Office and the wider Microsoft 365 suite; adept at drafting reports, formal minutes, and correspondence.

What we are looking for

Above all, this role requires meticulous attention to detail while seeing the bigger picture. You should be solutions-focused, resilient under pressure, and motivated by continuous improvement.

How to apply

To apply, please submit your up-to-date CV by the 11th of November 2025 at 09:00 AM. Shortlisted candidates will receive the full job description and be asked to provide a tailored cover letter. Applications will be reviewed on a rolling basis, so early submissions are encouraged.

Additional information

Please note, only successful applicants will be contacted with further information.

As a leading charity recruitment specialist and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.