Executive Assistant to the C-Suite

Totemic Ltd; South Kesteven; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A progressive financial advisory firm in Grantham is seeking a proactive Executive Assistant to support the C-Suite team. This role involves managing complex schedules, facilitating meetings, and providing executive-level coordination. Ideal candidates will have experience at the C-Suite level, strong organizational skills, and a professional mindset. The position offers a competitive salary of £40,000 - £50,000 with a blend of onsite and remote work opportunities.

Benefits

Employee benefits

Supportive work culture

Opportunities for personal and professional growth

Qualifications

• Proven experience supporting at C-Suite or director level, ideally in a dynamic environment.
• Ability to influence and build relationships at senior levels.
• Discretion in handling sensitive information.

Responsibilities

• Manage and prioritise executive meetings and schedules.
• Provide diary and inbox management support.
• Coordinating complex travel arrangements.

Skills

Proven experience supporting at C-Suite or director level

Exceptional organisational and communication skills

Strong organisational skills and attention to detail

Discretion and professionalism

Proactive mindset

Full UK Driving licence

Job description

Job Advert

Location: Grantham (Onsite 4 days a week, 1 day working from home once proven competency)

Hours: Full Time, Monday-Friday, 40 hours per week (35 working hours and a paid 1 hr lunch break a day)

Salary: £40,000 - £50,0000 depending on experience

Overview

Join PayPlan at a pivotal moment in our journey. We’re undergoing an exciting phase of transformation and growth, and we’re looking for a proactive, highly organised Executive Assistant to join our C‑Suite support team. This is a unique opportunity to operate at the heart of our executive function, ensuring seamless delivery of strategic priorities and enabling our senior leaders to focus on driving business success.

This role will provide administrative support to members of the C‑Suite as well as the Executive Assistant to the CEO, delivering exceptional organisational oversight and executive‑level coordination. You will manage complex schedules, facilitate meetings, and oversee key administrative processes that underpin decision‑making at the highest level. You will also play a pivotal role in supporting C‑Suite and Board‑level engagement, ensuring governance adherence and helping execute strategic initiatives across the business.

As an EA you will be at the heart of supporting our executive operations.

Responsibilities

• Proactively manage and prioritise executive meetings and schedules, including preparing agendas and taking minutes
• Providing diary and inbox management and support to the C‑Suite, along with additional administrative tasks
• Coordinating complex travel arrangements and managing expense tracking and reporting
• Assisting with data collection, concise analysis, and preparing impactful presentations for senior stakeholders
• Providing support for executive visitors to ensure that their experience on site is seamless

What you’ll bring:

• Proven experience supporting at C‑Suite or director level, ideally within a fast‑paced, dynamic environment.
• Exceptional organisational and communication skills with the ability to influence and build relationships at senior levels
• Strong organisational skills and a keen attention to detail
• Discretion and professionalism in handling sensitive information
• A proactive mindset with the ability to anticipate needs and adapt quickly
• Full UK Driving licence

Who are PayPlan?

We believe that everyone should be treated with empathy and respect, especially when dealing with sensitive financial situations. Our goal is to help people who are in debt by providing them with free debt advice and solutions that are tailored to their individual circumstances.

We are proud to help and support our clients through their journey and in turn are committed to making a positive impact on their lives.

Why work at PayPlan?

We are dedicated to making a difference in the lives of those in need and we would love for passionate, empathetic and understanding colleagues to join us in our mission. If you are customer‑focused, an excellent communicator with good listening skills, and share our values of empathy, respect, and making a positive impact, then we would love for you to be a part of our team.

With access to a range of employee benefits, a supportive work culture, and opportunities for personal and professional growth, we offer more than just a job – we offer a rewarding career. Come join us and make a difference in people’s lives whilst enjoying what you do!

If this sounds like the role for you, apply now or get in touch if you’d like further information. If you require any adjustments to assist you in applying, please contact [e-mail]

Your application matters to us. Every application we receive is manually reviewed by our recruitment team—we do not use AI or automated systems to screen candidates. We’re committed to giving each applicant fair and thoughtful consideration.