Executive Assistant to the Bursar

Mansfield College; Oxford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A progressive educational institution in Oxford is seeking a proactive Executive Assistant to support the Bursar in a busy environment. The successful candidate will manage communications, organize meetings, and ensure efficient operation of the Bursary office. Excellent organizational skills are essential. This full-time role requires a commitment to maintaining the smooth running of administrative functions and facilitating various College projects.

Qualifications

• Proven experience in providing administrative support.
• Ability to manage multiple priorities effectively.
• Experience in maintaining accurate filing systems.

Responsibilities

• Provide comprehensive administrative support to the Bursar.
• Act as first point of contact for all inquiries.
• Manage the Bursar's diary and communications.

Skills

Excellent organisation skills

Ability to work under pressure

Strong communication skills

Diary management

Job description

Mansfield College seeks to appoint a proactive and efficient Executive Assistant to support the Bursar of the College. This role is at the very heart of a small, progressive College community in a busy, fast-paced environment.

This is a particularly exciting time for Mansfield and our Bursary team as we embark on an ambitious College Transformation Project. The main focus of this project is a significant re-development of our existing site spanning four years with our Bursar being a driving force behind the project’s success.

Having excellent organisation skills and possessing the ability to work well under pressure, you will be working closely with the Bursar, managing their busy diary, actively managing their communications across the College and with external parties. Maintaining the smooth and efficient running the Bursary office, minuting and following up meetings convened by the Bursar.

The role is full-time at 36.5 hours per week Monday to Friday. You may be required to work some reasonable additional hours from time to time in order to fulfil the requirements of your role and the needs of the College.

Responsibilities

Provide comprehensive and efficient administrative support to the Bursar in all aspects of their work to facilitate the smooth and effective performance of the Bursar’s role.

• Act as the ‘front of house’ first point of contact for all members of the College community wishing to reach the Bursar.
• Managing all incoming communications and progressing matters as appropriate.
• Identifying priorities, taking action where possible or drafting responses on behalf of the bursar.
• Making judgements about which items need to be dealt with by the Bursar and which should be allocated to other members of the team.
• Act as ambassador for the College, understanding it’s aims and accurately and enthusiastically representing the ethos of the College to internal and external stakeholders.
• Manging the Bursar’s diary including making travel arrangements where necessary.
• Administration and tracking of expenses.
• Supporting the management of flow of information in a timely and accurate manner, including drafting, producing and circulating minutes, agendas, presentations and key documents.
• Promptly updating College documents and staff lists such as the University Calendar.
• Maintaining accurate and accessible physical and electronic filing systems
• Co-ordination of a range of College projects including but not limited to the College Transformation Project.

A full job description for this role is available via the Mansfield College website. Please go to the Work for Us page