Executive Assistant to Senior Management

Paragon Personnel Ltd; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading merchant investment firm is seeking an experienced Executive Assistant to provide administrative support to the Senior Management Team. The ideal candidate will manage calendars, coordinate travel, and maintain confidentiality. This role is hybrid, requiring 4 days in the office in London. Candidates should have a minimum of 5 years of experience and exceptional organisational and communication skills.

Benefits

Disc Bonus

Healthcare

Dental Care

Eye Care

Gym membership

Pension

Travel insurance

Season ticket Loan

Qualifications

• Minimum 5 years’ experience in an Executive Assistant or senior administrative support role.
• Experience in a smaller office setting and supporting multiple stakeholders is highly desirable.
• Exceptional organisational skills and meticulous attention to detail.
• Strong sense of professionalism, discretion, and integrity.

Responsibilities

• Provide high-level administrative support to a Senior Management Team member.
• Manage complex calendars, including scheduling internal and external meetings.
• Coordinate domestic and international travel arrangements.
• Prepare correspondence, presentations, reports, and other documentation.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Organisational skills

Communication skills

Discretion

Time management

Collaboration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SAP Concur

Job description

Executive Assistant – London Office

Location: London, UK
Industry: Finance Investments

Working Format: Hybrid, 4 days in 1 at home

A leading merchant investment firm is seeking an experienced Executive Assistant to join its London office. This role provides comprehensive support to a Senior Management Team member and their wider organisation. The position requires a highly adaptable and proactive administrative professional who can also assist multiple business units, ensuring seamless coordination and efficient operations across the firm. The ideal candidate will thrive in a fast‑paced, dynamic environment, demonstrate exceptional organisational and communication skills, and maintain a high level of professionalism and discretion at all times.

Key Responsibilities

• Provide high-level administrative support to a Senior Management Team member and their team.
• Manage complex and demanding calendars, including scheduling internal and external meetings and conference calls across multiple time zones.
• Coordinate extensive domestic and international travel arrangements, including itinerary management, expense tracking, and invoicing.
• Prepare, edit, and format correspondence, presentations, reports, and other documentation.
• Prepare and distribute meeting agendas and materials, including PowerPoint presentations.
• Process and submit weekly expense reports via Concur and handle paper submissions as required.
• Manage invoice processing and tracking.
• Handle incoming calls and welcome visitors at the London office reception.
• Maintain confidentiality and handle sensitive information with the utmost discretion.
• Collaborate effectively with colleagues across the firm’s global offices and administrative teams.
• Assist in planning and coordinating office events, meetings, and conferences, including logistics and catering arrangements.

Qualifications & Experience

• Minimum 5 years’ experience in an Executive Assistant or senior administrative support role within a fast-paced, professional environment.
• Experience in a smaller office setting and supporting multiple stakeholders is highly desirable.
• Exceptional organisational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proven ability to prioritise and manage competing demands in a deadline-driven environment.
• Strong sense of professionalism, discretion, and integrity in handling confidential information.
• Demonstrated ability to build strong working relationships and collaborate effectively across all levels of the business.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SAP Concur.

Benefits

• Disc Bonus
• Healthcare, Dental Care, Eye Care
• Gym membership
• Penison
• Travel insurance
• Season ticket Loan