Executive Assistant to Senior Leadership Team and Board of Trustees

The Rowans Hospice; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A local hospice charitable organization in the UK is looking for an Executive Assistant to support its Senior Leadership Team and Board of Trustees. This position involves managing schedules, facilitating meetings, and ensuring effective communication. Ideal candidates should have at least 3 years of relevant experience, strong communication skills, and a background in a charitable environment. The role offers generous holiday allowances and career development opportunities.

Benefits

Company pension

Health & wellbeing programme

Employee Assistance Programme

Generous holiday allowance

Career development opportunities

Qualifications

• Minimum 3 years experience in a similar role ideally in a charity.
• Proven ability to manage diaries and coordinate meetings effectively.

Responsibilities

• Provide PA support to the Chair, Deputy CEO, Company Secretary and SLT.
• Provide efficient and professional support to the Board of Trustees.
• Develop and maintain efficient systems for executive administration.

Skills

Strong written and verbal communication

Professional and confident interpersonal manner

Ability to draft high-quality correspondence and reports

Experience in formal minute-taking

Job description

About Us

Rowans Hospice Charity provides free care and support to adults and their families living in the Portsmouth and South East Hampshire region who have a life‑limiting illness. Established in 1994, our income is generated by ongoing support of the local community, donations, legacies, fundraising and through our retail shops.

Many people think that hospices are all about dying, but through our many different services, we support people to live as well as they can with their illness. From the moment of diagnosis through to bereavement support. Our Living Well Services put an emphasis on living with a life‑limiting illness and patients and carers can drop in and gain advice and support to maintain individuals resilience.

The Hospice is also supported by an assembly of volunteers, from various backgrounds and ages who are crucial in supporting the teams to ensure people live well to the end of their life and attain a good death within a caring and compassionate environment.

The Role

To provide high‑level, proactive, and confidential administrative and executive support to the Senior Leadership Team and the Board of Trustees. This role ensures the efficient coordination of meetings, communications and strategic initiatives by managing schedules, preparing documentation and facilitating effective information flow. The EA acts as a key point of contact between internal and external stakeholders, supporting the governance and operational effectiveness of the Charity at the highest levels.

You will be the lead administrator for governance, ensuring all statutory and regulatory obligations are met, whilst also supporting the effective running of executive meetings, day‑to‑day leadership functions and education placements.

Key Responsibilities include (but not limited to see Job Description for further information)

• Provide PA support to the Chair, Deputy CEO, Company Secretary and SLT, including diary management, correspondence, travel, and meeting coordination
• Provide efficient and professional support to the Board of Trustees and delegated committees, including scheduling, producing annual meeting calendars, preparing agendas, circulating papers, taking accurate minutes and following up on actions
• Provide administrative and logistical support for Doctors and Nursing Student placements
• Develop and maintain efficient systems and processes for executive administration

The ideal candidate will have:

• Minimum 3 years experience in a similar role ideally in a charity
• Strong written and verbal communication
• Professional and confident interpersonal manner
• Ability to draft high-quality correspondence and reports
• Experience in formal minute‑taking and senior board level

What we Offer

• Company pension (NHS pension retained if transferring from NHS)
• Continuous service recognised service if transferring from NHS
• Health & wellbeing programme
• Employee Assistance Programme
• DSE equipment & uniforms provided
• Generous holiday allowance
• Career development opportunities
• Blue Light Card membership

Join Our Team

Apply today and be part of a dedicated team providing vital hospice care to the community

Rowans Hospice is committed to equal opportunities and inclusion in the workplace, welcoming applications from all backgrounds.

For further information please review the Job Description and to apply for the role please use our online application form or upload a CV along with a cover letter, clearly outlining your motivation for applying and how you fulfil the requirements in the job description.

Interviews will take place week commencing 10 November 2025.

Rowans Hospice is committed to ensuring the safety and welfare of all children and vulnerable adults needing our care and support. Subsequently, our recruitment process is thorough, ensuring a consistent and detailed approach to gather information from and about candidates so that all persons appointed are suitable to work with children and vulnerable adults.

Apply now and make a difference!