Executive Assistant to Senior Leaders

Skidmore, Owings & Merrill LLP (SOM); Greater London; On-site; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision

Retirement plan

Flexible work

Paid holidays

Family leave

Time off

Licenses & certifications reimburse

Mentorship program

Job summary

Skidmore, Owings & Merrill (SOM) is seeking an experienced executive administrative professional to support Senior Leadership and Project Managers in London. The role includes complex diary management, travel arrangements, visa documentation, and coordinating meetings and events across multiple calendars.

The ideal candidate will have 5+ years in executive support, outstanding communication and organizational skills, and proficiency with Microsoft Office and Google Workspace.

Qualifications

• Completion of a four-year undergraduate degree or equivalent corporate experience.
• Minimum of 5 years experience as executive administrative professional or equivalent knowledge, skills and abilities.
• Demonstrates highly proficient interpersonal, written and communication skills.
• Possesses organizational and technical skills as well as the ability to anticipate the needs of Senior Leadership.
• Sophisticated computer skills with experience for research and communication; database creation and management; contact management systems and advanced Microsoft Office and Google Workspace.

Responsibilities

• Assist the Senior Leadership and Project Managers with complex diary management and logistics.
• Manages and coordinates multiple calendars, both individual and team specific
• Assist the wider team of Associate Principals and Associates with administrative support as required including scheduling of meetings, preparation of meeting minutes; business correspondence, printing, photocopying etc.
• Prepares all travel arrangements and documentation; prepares and submits visa applications when necessary.
• Schedules external meetings and assists with set-up of conference rooms, including food and beverage when required, video conferencing, and Zoom meetings.
• Identifies, organizes, and implements administrative projects independently in accordance with deadlines.
• Ensures architectural licenses are updated and accurate along with maintaining AIA credits for recording, in tandem with the Licensure Department.
• Responsible for organizing tasks by level of urgency. Ensure the day-to-day tasks are well organized and efficient.
• Perform other support tasks as assigned, including timesheets, expense reports, excel workbooks
• Dedicates necessary time beyond scheduled hours (including last minute requests) as required to meet business commitments.
• Preparing letters of invitation for visiting guests.
• Completion of expense reporting, timesheets weekly.
• Maintaining contacts list.
• Assist with organisation and coordination of client and staff events as and when required

Skills

Executive administrative experience

Calendar management

Interpersonal communication

Organizational skills

Microsoft Office & Google Workspace

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Google Workspace

Job description

Skidmore, Owings & Merrill (SOM) is seeking an experienced executive administrative professional to support Senior Leadership and Project Managers in London. The role includes complex diary management, travel arrangements, visa documentation, and coordinating meetings and events across multiple calendars.

The ideal candidate will have 5+ years in executive support, outstanding communication and organizational skills, and proficiency with Microsoft Office and Google Workspace.