Executive Assistant to LSD Director

Government Recruitment Service; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading government agency in Greater London seeks an Executive Assistant to support the Director with managing their diary and inbox. In this role, you’ll handle appointments, respond to correspondence, and assist the Senior Management Team with various administrative tasks. Ideal candidates should possess excellent organisational skills, be resilient in a fast-paced environment, and demonstrate the ability to use their initiative. This role is vital for ensuring the Director's effectiveness and timely communication within the team.

Qualifications

• Excellent organisational skills in managing multiple priorities.
• Ability to react quickly and professionally to changing priorities.
• Experience in diary and inbox management.

Responsibilities

• Actively manage the Director’s appointments and diary.
• Ensure urgent items in the inbox are identified and progressed.
• Arrange and book travel/accommodation for the Director.
• Arrange travel and accommodation for the Director.
• Ensure effective communication with other administrative teams.

Skills

Organisational skills

Resilience

Flexibility

Initiative

Judgement

Job description

The Insolvency Service is a leading Government agency which plays a crucial role in providing essential services to the public and to business. The work we do is important to the proper functioning of markets, the economy in general and support for thousands of people each year who are in financial difficulty.

Legal Services undertakes both criminal enforcement work on a range of offences that underpin the insolvency regime and civil litigation work arising from director misconduct. The purpose of this post is to act as an Executive Assistant to the Director, managing a busy inbox and diary, whilst also provide wider support to the Senior Management Team.

This is a role within the Legal Services and as an Executive Assistant, you will play an integral role in assisting the Director to manage their time and work effectively, so that they can focus on their priorities.

It is an exciting role that allows you to be involved with making decisions on how the Director’s time is spent, consider competing priorities, and understand who to involve as an escalation point. You will be expected to evaluate information and take the initiative when acting as the first point of contact to ensure timely and appropriate responses to requests.

You will need to be resilient, flexible and effective in using your excellent organisational skills to work in a sometimes-pressurised environment with tight deadlines, responding to requests at short notice. You will have an ability to use your initiative and judgement and react quickly, proactively and professionally to changing priorities.

Responsibilities

• diary management - actively managing the Director’s appointments, sending meeting invites, chasing responses and accepting/declining invites as appropriate
• working closely with the Director to assure their diary is aligned with key priorities
• inbox management - proactively managing the Director’s inbox - ensuring urgent items are identified and progressed as necessary, responding to routine correspondence and the Senior Management Team as appropriate
• providing ad-hoc administrative support to the Director as required e.g. taking minutes of Senior Leader meetings, production of correspondence etc
• travel - arranging and booking travel/accommodation for the Director and their team as required
• making all appropriate arrangements for attendance at offices, including desk booking and room bookings for meetings
• forming an effective working relationship with the administrative teams and EAs of other senior staff - ensuring appropriate channels of communications with the Director
• working with the Business Support Team, acting as Intranet Editor, completing regular audit checks, supporting recruitment campaigns and ensuring management information is kept up-to-date