Executive Assistant to Founder – Innovative Tech Start-up

Bain and Gray; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A dynamic tech start-up in London is seeking an exceptional Executive Assistant to support a visionary Founder. This role involves managing a complex schedule, acting as a professional liaison, and anticipating needs in a fast-paced environment. The ideal candidate will have proven experience at a C-suite level, emotional intelligence, and the ability to thrive under pressure. Fluent Spanish is a plus. It’s a temporary to permanent opportunity, perfect for those looking to make a significant impact in a growing company.

Qualifications

• Proven experience supporting at Founder or C-suite level.
• Experience in a fast-paced, entrepreneurial environment.
• Emotionally intelligent and adaptable under pressure.

Responsibilities

• Manage complex global scheduling efficiently.
• Take charge of email management and prioritization.
• Represent the Founder as a professional point of contact.
• Anticipate potential challenges and streamline operations.
• Support decision-making and turn ideas into action.

Skills

Calendar management

Email management

Stakeholder liaison

Anticipation of needs

Decision support

Fluent Spanish

Emotional intelligence

Adaptability

Job description

Our client, an innovative and ideas-driven tech start-up, is on the hunt for an exceptional Executive Assistant to support their visionary Founder. This is a rare opportunity to join a fast-growing, entrepreneurial environment where no two days are the same - and where your input will genuinely make an impact.

The Founder is dynamic, detail-oriented, and seeks an emotionally intelligent, highly capable EA who can act as his true right hand - someone equally comfortable in high-level board meetings as they are arranging exclusive reservations across Europe. You will manage a fast-paced, ever-changing schedule, ensure the Founder’s Day runs seamlessly, and act as a trusted gatekeeper and sounding board.

This role is perfect for a strategic and proactive EA who thrives in a fluid environment, relishes variety, and enjoys working at the intersection of business and lifestyle.

Key Responsibilities

• Master the calendar: Own and orchestrate complex, global scheduling — ensuring every meeting, flight, and engagement runs flawlessly.
• Be the inbox gatekeeper: Take full charge of email management, prioritising, flagging, and actioning key communications with precision.
• Represent with confidence: Serve as a polished, professional point of contact, liaising effortlessly with senior clients and stakeholders.
• Stay one step ahead: Anticipate needs, spot potential challenges early, and keep operations - both business and personal - running like clockwork.
• Be indispensable: Partner closely with the Founder to streamline his day, support decision-making, and help turn bold ideas into action.

About You

• Proven experience supporting at Founder or C-suite level in a fast-paced, entrepreneurial setting.
• Fluent or conversational Spanish is an advantage (Founder based in Spain), though not essential.
• Emotionally intelligent, adaptable, and unflappable under pressure.
• Confident taking initiative and comfortable knowing when to push back.
• Discreet, polished, and professional - trusted to handle confidential matters with care.
• Willing to go the extra mile and offer flexibility, including occasional out-of-hours support.

If you want to join a forward-thinking tech start-up at a pivotal moment of growth, this is the perfect role. You will work closely with a respected Founder, gain insight into high-level strategy, and have the autonomy to shape your role as the company scales. Please note, due the immediate need this is a temporary to permanent opportunity.