Executive Assistant to Director - Hybrid & High-Impact

Warwickshire County Council; Warwick; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Pension scheme

Agile working

Generous annual leave

Bank holidays

Vivup benefits and discounts

Job summary

Warwickshire County Council is seeking an Executive Assistant to support the Director of Infrastructure, Planning & Environment. You will anticipate needs, manage emails and diaries, prepare agendas, and coordinate meetings to ensure the Director’s day runs smoothly.

This role requires strong administrative experience, excellent communication, and the ability to work with senior officers and Councillors. Hybrid working is supported, with regular office presence in Warwick.

Qualifications

• Proven track record of secretarial or administrative experience.
• Excellent written and verbal communication.
• Ability to manage multiple tasks in a fast-paced environment.
• Proactive and diplomatic with stakeholders.

Responsibilities

• Manage Director's emails and calendar with proactive scheduling.
• Gatekeep for the Director, directing and triaging requests.
• Produce high-quality documents, presentations and briefing notes.
• Process financial tasks including forecasting and invoicing.
• Provide proactive support to senior leaders within the service.

Skills

Diary management

Email management

Microsoft 365

Professional communication

Education

NVQ Level 3 in Administration or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Warwickshire County Council is seeking an Executive Assistant to support the Director of Infrastructure, Planning & Environment. You will anticipate needs, manage emails and diaries, prepare agendas, and coordinate meetings to ensure the Director’s day runs smoothly.

This role requires strong administrative experience, excellent communication, and the ability to work with senior officers and Councillors. Hybrid working is supported, with regular office presence in Warwick.