Executive Assistant to Design Director - Maternity Cover

Heatherwick Studio; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading design firm in London is looking for a proactive Executive Assistant for a 12-month maternity cover. The role involves supporting the Design Director and coordinating their schedule and projects. Ideal candidates will have exceptional organizational skills and be able to manage correspondence and liaise with senior leaders. Competitive salary and supportive working environment offered.

Qualifications

• Experience managing schedules for executives.
• Ability to prepare for meetings and ensure follow-up.
• Proficiency in coordinating travel arrangements.

Responsibilities

• Manage and prioritise the Design Director’s schedule.
• Prepare for meetings and ensure timely follow-up.
• Coordinate travel and maximise time abroad.
• Act as liaison with senior leaders and external partners.
• Oversee projects and manage correspondence.
• Line manage the Personal Assistant and oversee Team Assistant support.

Skills

Exceptional organisational skills

Strong project management experience

Communication skills

Job description

Heatherwick Studio are seeking a highly organised and proactive Executive Assistant for a 12-month maternity cover to support our Design Director and ensure their time is used strategically across projects, meetings, and external engagements. You’ll lead the coordination of the Design Director’s office, supported by a Personal Assistant and Team Assistant, and work closely with internal teams and stakeholders.

Key Responsibilities

• Manage and prioritise the Design Director’s schedule.
• Prepare for meetings and ensure timely follow-up.
• Coordinate travel and maximise time abroad.
• Act as liaison with senior leaders and external partners.
• Oversee projects and manage correspondence.
• Line manage the Personal Assistant and oversee Team Assistant support.

What We’re Looking For

• Exceptional organisational and communication skills.
• Strategic thinker with strong project management experience.
• Ability to balance professional and personal priorities seamlessly.