Executive Assistant to Co-founder/CEO, CFO & CM

Bloomon UK Ltd; City of Westminster; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading floral and gifts company in the UK is seeking a proactive Executive Assistant to manage calendars, communications, and logistics for leadership events. The ideal candidate will have 4-6 years of experience, strong attention to detail, and a collaborative mindset, working closely with executives in a dynamic environment. This role offers flexible working arrangements and a commitment to diversity and inclusion.

Benefits

Flexible working & work from abroad

25 days holiday + your birthday

Volunteering day each year

Enhanced family leave

Irresistible discounts on products

Qualifications

• 4-6 years experience in an assistant role, ideally in a high-growth startup.
• Ability to manage multiple tasks with high precision and a thoughtful approach.
• Experience supporting high-level executives, preferably a CEO or Founder.

Responsibilities

• Manage Executive’s calendars and communications efficiently.
• Schedule meetings, prepare agendas, and logistics for events.
• Deliver high-quality presentation materials for Board meetings.

Skills

Attention to detail

Problem-solving

Excellent written communication

Collaborative style

Integrity

Team player

Proactive project management

Innovative mindset

Tools

Microsoft Office

G-Suite

Job description

Responsibilities

• Be the ultimate guardian of your Executive’s calendars, proactively managing, optimising, and protecting their time to ensure focus on the highest impact priorities.
• Serve as a smart, diplomatic filter and triage point for incoming communications, exercising high judgment to prioritise, action, or draft responses.
• Schedule internal and external meetings as required – determine attendees, invite them, prepare/distribute agendas in advance, prepare briefings for guest speakers and attendees, set up VC and dial‑in details, book suitable venues and arrange for equipment/catering as necessary.
• Own the organisation and successful execution of key leadership and functional team meetings; driving agendas, preparing high‑quality materials, and managing logistics.
• Travel bookings and planning, including budget tracking where needed, and own the connection experience for team offsites and major events, from imaginative concept and venue selection to on‑the‑day delivery and budget management.
• Schedule all necessary Board meetings (and any prep meetings ahead of time) and ensure the Board are kept up to date on timings and logistics. Design and deliver visually polished and professional presentation materials (decks, reports, communications) for internal and external audiences.
• Identify, champion, and implement innovative solutions and tooling to generate efficiencies in your workflows and functional areas.
• Systematically support internal communication rhythms and initiatives, ensuring team content is engaging, high‑quality, and reflective of our culture and strategy (e.g. organisation of content for team stand‑ups and Monthly Meetings).

Qualifications

• 4-6 years experience in an assistant‑based role, likely gained in a fast‑paced, high‑growth startup environment.
• You care about the detail – you're methodical and precise and take a thoughtful approach to planning and prioritising your work.
• Excellent written skills, able to respond accurately and appropriately to a range of stakeholders.
• You are a creative thinker, with the ability to problem‑solve and come up with new ideas.
• You have a collaborative style that enables you to work with a range of different people and teams and allows for open and inclusive discussion.
• High level of integrity.
• You’re a solid team player who truly believes in the value of diverse and inclusive teams.
• You’re enthusiastic, passionate and keen to deliver impactful results.
• Intellectually curious and excited about problem‑solving with others.
• Proactive project manager – you take responsibility and initiative to get things done, are willing to roll up your sleeves and get stuck in.
• Comprehensive understanding of Microsoft Office and G‑Suite.
• Are innovative & deeply interested in the changing tech landscape, and attuned to how AI can be embraced thoughtfully for driving efficiencies and better experiences for the Exec you work closely with. Ideally experience supporting a CEO or Founder.
• Experience in process and project management.

Company Overview

Hi, we’re Bloom & Wild. We don’t just send flowers. We help our customers to care wildly. Caring wildly is celebrating the little things we all do for each other every day. Not just the big occasions. It’s being there for the highs. Stepping up for the lows. We care wildly about people and our planet. Which is why we’re proud to be a certified B Corp – committed to making long‑term positive change for our community, and the world around us. Founded in 2013, our mission back then was to make sending and receiving flowers the joy that it should be, by harnessing technology, brand and letterbox delivery. We announced £75 million Series D funding in 2021 and that same year acquired bloomon in The Netherlands, and Bergamotte in France. Together, we’ve fulfilled and delivered over 20 million orders (and counting!), making us the largest direct‑to‑consumer flower business in Europe. Now home to a family of 3 beautiful brands, we’re driven by our vision to create the destination for making life a little more thoughtful and beautiful. And we won’t stop at flowers and plants. Starting with the Bloom & Wild brand, we’re expanding our gifting offering to other categories like cakes, candles and cocktails. This is all part of our ambition to build Europe’s #1 direct‑to‑consumer gifting destination. People Team at Bloom & Wild, Belonging @ Bloom & Wild We know that we learn through our differences, and building a diverse team has always been central to creating the best experience for our customers. We value all backgrounds, perspectives, ideas and experiences, and encourage everyone to share their opinions openly within our caring and inclusive team. Our champions community actively advances our culture of inclusion and belonging, which is organised around 8 pillars of diversity. These cross‑business networks offer additional opportunities for connection, education, support and celebration, and ensure that inclusivity continues to be embedded in our ways of working. Our ways of working We really believe in the power of connection. For us that looks different depending on the team you work in. Some of our teams work together in person every day, whereas others may connect in person every quarter. We also believe in flexibility that supports you, the work you do, and your team. How much you work from home and from our office depends on a balance of those needs, and you’ll agree this with your manager. Whether it’s through a shared project, a learning and development opportunity, or an after‑work social – we trust our teams to make the right decisions (for them and us) about where and how they work each day. We’re big on collaboration, empathy, knowledge sharing and growth, and our values drive our priorities every day: Lead change for good: we have the guts to try new things and step up to do what matters most Think deeply, act swiftly: we make sure there’s thoughtful rationale behind our approach and always act swiftly to implement ideas Care wildly: we pour care and creativity into everything we do and pay attention to the things that make a difference Stay open, be curious: we’re open about what we’re doing and why, and we welcome challenges from each other Work that works for you To Care Wildly for our customers, firstly we care wildly for our teams. We work hard to craft a culture of thoughtfulness and care, where there is a strong sense of inclusion and belonging, enabling all of our people to thrive and be successful each day.

Benefits

• Flexible working & work from abroad.
• 25 days holiday + your birthday + flexible bank holidays, & option to buy additional holiday each year.
• 1 volunteering day each year.
• Enhanced family leave and a workplace nursery scheme.
• A flexible training framework for every stage of your career.
• Irresistible discounts on our products, blooms & subscriptions!
• Share in our success with a choice to take equity options from day 1F or more information on our perks & bens, please see www.bloomandwild.com/careers.

Hiring Process

We know that job searching can be daunting, and we want to do everything we can to ensure that your experience with us is a good one. Interviewing is a 2‑way process, and we’re keen to answer all of the questions you have, so that you can be sure (and excited!) that we’re the right move for you. If your application is successful, you can expect to have a quick 30‑minute chat with Billy (Senior TA Manager) to run through your experience, motivations and the role in more detail. Following this you will have a first interview with Charlie Ellis (Senior People Experience Manager), a Task Round and then a Final Interview. We believe in leading change for good, so if there’s anything that we can do to help you flourish throughout your application process with us, or if you have any feedback, please share this with us anonymously here so we can use this to improve your experience.