Executive Assistant to Chairperson

Pulse Ltd; City Of London; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A world-leading Media Agency is seeking a dedicated Executive Assistant to support their Chairperson. You will coordinate meetings, manage travel arrangements, and handle administrative tasks. The ideal candidate has experience in a PA/EA role and excellent organisational skills. This position demands flexibility and strong communication abilities, as well as discretion when handling confidential information.

Qualifications

• Experience in working within a PA/EA role with senior management or high-profile individuals.
• Strong organisational skills with the ability to prioritise tasks effectively.

Responsibilities

• Organise the Chairperson’s schedule, including meetings and personal appointments.
• Act as the first point of contact for internal and external calls.
• Plan frequently changing travel arrangements on short notice.

Skills

Attention to detail

Flexibility

Communication

Organisational skills

Job description

Our client is a world-leading Media Agency seeking a dedicated and organised Executive Assistant to their Chairperson. The successful candidate will be responsible for coordinating meetings, managing administrative tasks, and ensuring smooth communication across teams. This role offers an excellent opportunity for individuals with strong organisational skills and experience in office administration to contribute to the strategic direction and operational efficiency of the organisation.

Responsibilities

• Organise the Chairperson’s schedule: arranging meetings, calls, reminders and personal appointments
• Happy to travel to work at different UK locations
• Ensure the Chairperson is briefed on upcoming meetings, including new business and long-term client catch-ups, working closely with the relevant Business Partners and their teams
• Act as first point of contact for internal and external calls
• Plan frequently changing travel (often at short notice)
• Create detailed itineraries, arrange VISAs, book commercial and private flights as well as accommodation
• Be on hand when the Chairperson is travelling including over evenings and weekends
• Organise both internal and external events, coordinating budgets, suppliers, invites and guestlists
• Be on hand at events both business and personal when required
• Basic accounts, payments, POs, finance admin
• Updating and management of contacts database
• Ad hoc requests and errands, including gifting and collecting art
• Ad hoc personal and family requests as required

Experience

• Experience in working within a PA/EA role, working closely with a Chairman, CEO or HNWI
• Experience in supporting senior management and/or high-profile individuals

Skills & Requirements

• Excellent attention to detail
• Flexibility and adaptability to various competing demands - given the nature of the role, flexibility in hours and availability is a must
• Patient & calm under pressure and comfortable with last minute requests
• Ability to communicate clearly and professionally
• Strong organisational skills with the ability to prioritise tasks effectively
• Proven ability to be a trusted support, handling all confidential information with discretion
• Excellent written and verbal communication skills

To be considered, get your CV across and don't miss out!

We exclusively represent many of London’s leading creative and media companies. If you would like to register as a candidate, please call us or email CV [e-mail]

"Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at pulse did everything in their power to help my (somewhat ‘overambitious’) dream become a reality. Thanks to their dedication to my cause and their unwavering support, I have landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them and would like to take this opportunity to thank all of the team for all their help in getting me here.."
Bonnie O'Hara