Executive Assistant to CEO - Public Sector

Bain and Gray; United Kingdom; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

A respected public-sector organization in the UK is seeking an Executive Assistant to support the CEO. The role requires significant experience in a similar position, as well as strong written communication skills. This position involves managing correspondence, complex travel arrangements, and providing administrative support in a fast-paced environment. Ideal candidates will be polished, proactive, and mature, able to thrive under pressure. The organization values diversity and inclusion in hiring.

Qualifications

• Significant experience as an EA supporting C‑suite, Chief of Staff, or senior leadership.
• Background in professional services, pensions, financial services, or legal beneficial.
• Exceptionally polished and professional—A1 calibre.

Responsibilities

• Screening and managing internal and external correspondence on behalf of the CEO.
• Providing exceptional administrative support dealing with highly confidential and sensitive information.
• Managing complex international travel, itineraries, and visas.

Skills

Strong written communication skills

Highly organised with a naturally proactive approach

Significant experience as an EA supporting C-suite

Job description

Executive Assistant to CEO - Public Sector

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Job Description

A highly respected public-sector organisation, reporting to Parliament and playing a critical role in finance around the UK, is seeking a polished and proactive Executive Assistant to join its busy CEO office. Although the organisation’s purpose may sound traditional on the surface, the culture is anything but! Under a dynamic CEO the business is undergoing an exciting period of transformation, becoming a more efficient, modern, and well-aligned operation.

We’re looking for someone who brings presence, polish, and maturity—someone who can represent a high-profile office with confidence and credibility. You will thrive in a structured, professional environment and enjoy being the organisational heartbeat of a busy exec suite.

This role sits alongside a Senior EA and Chief of Staff, offering exceptional exposure to high-level leadership while remaining rooted in the smooth day-to-day running of the CEO’s office.

The Role

This is a classic, high-quality Executive Assistant position supporting the CEO’s office. You will be the first point of contact within a fast-moving, high-profile environment and play a key role in keeping the office running seamlessly.

Duties will include

• Screening and managing internal and external correspondence on behalf of the CEO and Chief of Staff
• Providing exceptional administrative support dealing with highly confidential and sensitive information
• Inbox and email management
• Liaising closely with board support teams to coordinate key governance activity
• Acting as an ambassador for the CEO’s office, greeting senior stakeholders and visitors
• Managing complex international travel, itineraries, and visas
• Overseeing busy and ever-changing diaries for the CEO and Chief of Staff
• Leading and organising internal events and functions
• Managing monthly expenses
• Overseeing correspondence and filing systems
• Managing and reconciling the CEO office budget

The ideal candidate

• Significant experience as an EA supporting C‑suite, Chief of Staff, or senior leadership
• Background in professional services, pensions, financial services, or legal beneficial
• Exceptionally polished and professional—A1 calibre
• Strong written communication skills
• Mature, level-headed, and able to manage pressure with ease
• Highly organised with a naturally proactive approach

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.